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Administrative & Operations Coordinator
Location:
Mississauga, ON
Schedule:
Tuesday to Saturday, 9:00 AM to 5:00 PM
Work Model:
4 days in office, 1 day from home
Compensation:
$50,000–$57,500, with flexibility up to $60,000 for a strong candidate
Benefits:
Benefits from day one, including Health Spending Account
Vacation:
3 weeks vacation, plus additional paid time off structure
About Our Client
Our client is a fast-growing hospitality and restaurant group with multiple locations across the GTA and continued expansion plans. They are building a stronger operational foundation as they grow, with a focus on improving coordination, documentation, training support, recruitment administration, and internal processes.
They are looking for an organized, proactive, and detail-oriented Administrative & HR Coordinator to support the founder, leadership team, and people operations function.
Position Overview
The Administrative & Operations Coordinator will play a key role in keeping day-to-day administrative, HR, recruitment, and operations coordination running smoothly.
This is a newly created position, ideal for someone who enjoys variety, takes ownership of follow-up, and is comfortable supporting a fast-moving founder-led environment
. The role will include executive/admin support, HR documentation, recruitment coordination, onboarding/off boarding administration, training logistics, franchise inquiry coordination, and general document management.
This is not a senior HR strategy role. It is a hands-on coordination role for someone who is highly organized, tech-savvy, dependable, and able to keep multiple priorities moving.
What We’re Looking For
We’re looking for someone who is organized, responsive, professional, and comfortable working in a fast-paced environment.
The ideal candidate has experience in administration, HR coordination, office coordination, operations support, or executive support. Experience in hospitality, restaurants, retail, franchising, or another multi-location business
would be a strong asset.
You should be someone who enjoys being the person others can rely on to keep things organized, documented, scheduled, and followed up on.
What You’ll Be Doing
Executive & Administrative Support
Provide calendar management and scheduling support for the CEO
Support inbox management and follow-up coordination
Coordinate meetings, prepare notes, and track action items
Arrange travel, accommodations, itineraries, and logistics for leadership and team members
Provide general administrative support to ownership and leadership
Assist with office administration and ad hoc coordination as needed
HR & Recruitment Administration
Prepare and distribute employment documentation
Maintain employee files, HR records, and required documentation
Post jobs using approved templates when required
Coordinate interviews for corporate roles
Support job fairs, recruiting events, and candidate coordination
Assist with onboarding administration, including benefits coordination
Support off boarding administration, including benefits, equipment, and documentation
Training, Franchise & Operations Coordination
Manage incoming franchise inquiries from an administrative standpoint
Book initial meetings with the CEO and send required documents for completion
Coordinate training schedules, materials, and logistics
Book travel and accommodations for trainers and team members
Support operations coordination and internal follow-up where needed
Documentation & Compliance
Maintain organized employee records and company documentation
Track certifications, training records, and required documents
Support audit preparation and compliance administration
Ensure documents are accurate, organized, current, and easy to access
What’s In It For You
Annual salary of $50,000–$57,500
Join a growing hospitality group with continued expansion plans
Work closely with the founder and leadership team
Be part of a newly created role with room to grow over time
Gain exposure across administration, HR, recruitment, operations, training, and franchise support
Benefits from day one
Health Spending Account starting at $500, with annual increases
3 weeks vacation, plus additional paid time off structure
Opportunity to help create more organized, seamless internal processes
Qualifications
2–5+ years of experience in administration, HR administration, office coordination, operations coordination, executive support, or a similar role
Strong organizational skills and attention to detail
Excellent follow-through and ability to manage multiple priorities
Strong communication and internal customer service skills
Comfortable handling confidential information with discretion
Tech-savvy and comfortable learning new systems
Proficiency with Microsoft Office, Outlook, document management, PDFs, and online portals
Experience with DocuSign, HR systems, scheduling tools, or recruitment platforms is an asset
Experience in hospitality, restaurants, franchising, retail, or a multi-location business is an asset
How to Apply
If you are an organized administrative or operations coordination professional who enjoys supporting people, processes, and fast-moving teams, we’d love to hear from you.
Please apply with your resume and a short paragraph on why you’d be a fit in an email to Ricardo.miranda@qy-sa.ca
for consideration.
Job Type: Full-time
- Work Location: In person