Legal Virtual Assistant Full Time NEW

The client is a next-generation commercial litigation law firm that’s doing things differently. They work with ambitious startups, scale-ups, and establish businesses across diverse sectors. What sets them apart? Clarity in communication, depth in thinking, and a firm-wide commitment to delivering commercial outcomes, and not just legal answers.

As the firm continues to grow, they are seeking an experienced and motivated Legal VA / EA to join the Sydney team and provide high-level, confidential support to our Principal and the broader legal team.

About The Role

The client, being an Australian commercial law practice experiencing a high period of growth, is looking for a switched-on, highly organised Legal Virtual Assistant to take ownership of the Principal Director’s inbox and the actions that flow from it.

• This is not a passive monitor and forward role or a simple labelling of email s; we need someone with a good legal understanding who reads, triages, drafts, files, follows up, delegates, and closes the loop, often within the hour.

If you thrive in fast-paced environments, you instinctively pick up the loose threads no one else has noticed, and you treat a tidy inbox as a personal mission, we want to hear from you.

Key Responsibilities

• You manage email s from triaging, prioritising, flagging urgent matters, and drafting clear, professional responses
• You ensure our Principal director is aware of the urgent items requiring his attention, and prioritise tasks based on deadlines
• You identify conveyancing matters or any property related matters, and accurately assign correspondence to the right tea ———- mbers, clients, and external parties without delay
• You book meetings, brief counsel, chase documents, update matter files, and follow up with clients and third parties
• You maintain a same-day-response standard for client communication and ensuring nothing falls through the cracks
• You run the diary and deadline system including court dates, filing deadlines, client commitments, and internal review points
• You keep matter management and document management systems clean, current, and accurate; filing records accordingly
• You proactively identify bottlenecks and surface them before they become problems

What you’ll bring

• At least 3 years of demonstrable experience as a Legal Virtual Assistant or EA supporting an Australian law firm or in-house legal team or similar industry
• Good understanding of Australian legislation, commercial law concepts, and legal terminology enough to read an email or document and understand what’s actually being asked
• Excellent judgement on priority and urgency, you understand that a 24-hour delay on the wrong email can move a deadline, lose a client, or cost money
• High level of professionalism and confidence in written and spoken English
• Discretion as a second nature and a deep respect for client confidentiality and legal professional privilege
• Comfort with cloud-based legal tools (e.g. LEAP, Actionstep, Smokeball, FilePro, or similar), Microsoft 365, and document management platforms
• A reliable remote work setup and the self-discipline to match

What We Offer

• Work dayshift or Australian Time
• Work-life Balance – no weekend work
• Competitive salary

How to Apply??

If you are looking for a challenging yet rewarding position within a growing company, we want to hear from you!

To Get Ahead With a Pool Of Applicants, Send Us a Message Entitled “Legal Virtual Assistant”, Attach The Best Version Of Your Resume, And Answer The Questions Below

• How many years of experience do you have as a Legal Virtual Assistant or EA supporting an Australian law firm or in-house legal team or similar industry?
• Do you have working knowledge on Australian legislation, commercial law concepts, and legal terminology?
• Do you have a dedicated workspace and reliable remote work setup?
• Do you have reliable internet and electricity connections (and suitable back-ups)?
• What is your salary expectation?