HR and Payroll Administrator Full Time NEW

About The Position

Requirements

• Prior experience supporting HR, payroll, or HRIS administration required.
• Working knowledge of ADP Workforce Now required.
• Experience with payroll processing, timecard review, pay codes, employee status changes, and HRIS data entry.
• Strong attention to detail and ability to identify discrepancies.
• Ability to handle confidential information with professionalism and discretion.
• Strong organizational, communication, and follow-up skills.
• Ability to work independently and manage recurring deadlines.
• Proficiency with Microsoft Office, Excel, Outlook, and general office technology.
• Payroll ownership and deadline management
• ADP Workforce Now working knowledge
• HRIS data entry and reporting
• Timecard review and audit skills
• Confidentiality and discretion
• Strong written and verbal communication
• Detail-oriented recordkeeping
• Follow-through and accountability
• Ability to work with employees and managers at all levels
• Comfort operating in a lean HR environment

Nice To Haves

• Experience with ADP Time & Attendance strongly preferred.
• Nonprofit, seasonal workforce, hourly workforce, or multi-department payroll experience preferred.

Responsibilities

• Own and coordinate weekly payroll administration under the direction of the Director of People & Culture.
• Assist in processing weekly payroll through ADP Workforce Now accurately and on time.
• Review employee timecards for completeness, accuracy, missed punches, department transfers, pay codes, and required approvals.
• Follow up with managers and employees regarding timecard corrections, missing punches, department allocations, or other payroll-related issues.
• Verify event-related wages, worked-in department allocations, tips, premium pay, and other special pay items as applicable.
• Maintain payroll-related records, reports, and supporting documentation.
• Support payroll audits, reconciliations, and reporting.
• Help ensure payroll deadlines are met consistently.
• Identify and escalate payroll discrepancies, compliance concerns, or unresolved timecard issues to the Director of People & Culture.
• Partner with managers to reinforce timely and accurate timecard review and approval.
• Maintain accurate employee data in ADP Workforce Now.
• Enter, update, and audit employee information, including job changes, pay changes, department changes, status updates, and terminations.
• Support ADP Workforce Now modules, including Payroll, Time & Attendance, Onboarding, and Employee Self-Service.
• Assist with onboarding workflows, employee profile updates, document tracking, and HRIS reporting.
• Generate reports from ADP Workforce Now as needed.
• Assist employees and managers with basic ADP navigation questions and escalate system issues as appropriate.
• Maintain employee personnel records and ensure documentation is complete, accurate, and properly filed.
• Assist with new hire onboarding, including tracking completion of required forms, I-9 documentation, direct deposit, tax forms, policy acknowledgments, and required trainings.
• Support offboarding processes, including final documentation, payroll coordination, and status updates.
• Assist with benefits administration tasks, employee communications, compliance tracking, and routine HR reporting.
• Provide administrative support for recruitment, onboarding, training, performance management, and employee communications as needed.
• Help ensure HR processes are completed in a timely, consistent, and confidential manner.
• Handle sensitive employee, payroll, and personnel information with strict confidentiality.
• Support compliance with applicable employment laws, wage-and-hour requirements, recordkeeping obligations, and internal policies.
• Maintain organized records for payroll, benefits, onboarding, training, and personnel documentation.
• Assist with internal audits and compliance-related reporting as needed.