COORDINATOR, CORPORATE ADMINISTRATION Full Time

Our values are the beating heart of our business. They are the cornerstone of our company, supporting our vision, shaping our culture and establishing our future direction.

Job Description

The Coordinator, Corporate Administration ensures the smooth, consistent delivery of administrative services that support day‑to‑day operations across MSC Canada offices. Acting as a central point of coordination, the role oversees core office logistics (space, supplies, vendor interactions, and building service requests), manages scheduling resources and communication tools (e.g., boardroom bookings and collaboration platforms), and provides high‑touch internal service to leaders and teams. The Coordinator partners closely with Receptionnists, Catering, Facilities, HR/People Operations, IT, Marketing and Communications to streamline processes for onboarding/offboarding (credentials, access, and equipment), maintain accurate administrative records, and uphold service standards that reflect MSC’s values and culture.

This role combines planning with hands‑on execution: tracking administrative metrics and preparing clear, well‑formatted reports to support decision‑making; anticipating office needs and coordinating with external providers; and stepping in to support events and executive requests when required. It requires strong organization, attention to detail, and the ability to communicate clearly while juggling multiple priorities in a fast‑moving environment.

Level of Responsibility

Increased handling tasks with greater independence; Responsible for quality and timeliness of personal work. Contributing to projects with guidance, supporting team/organizational objectives.

Key Tasks

• Office Coordination: Manage day‑to‑day administrative operations, including office supplies, vendor liaison, and service requests.
• Scheduling & Logistics: Oversee meeting room bookings, coordinate internal events, and support executive scheduling needs.
• Onboarding/Offboarding Support: Ensure smooth processes for employee access, credentials, and workspace readiness.
• Record Management: Maintain accurate administrative files, contracts, and compliance documentation.
• Reporting & Metrics: Prepare regular reports on administrative KPIs, budget tracking, and vendor performance.
• Cross‑Functional Collaboration: Act as a liaison between Facilities, Catering, HR/People Operations, IT, Marketing and Communications for seamless service delivery.
• Special Projects: Assist with corporate initiatives, audits, and process improvement projects as assigned.

Qualifications

Skills & Experience

• Education: College diploma or equivalent experience in Business Administration or related field.
• Experience: 2–3 years in an administrative or coordination role, preferably in a corporate environment.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams); familiarity with SharePoint and scheduling tools.
• Core Competencies:
• Strong organizational and time‑management skills
• Excellent verbal and written communication
• Ability to handle confidential information with discretion
• Problem‑solving mindset and adaptability in fast‑paced settings
• Assets: Knowledge of facilities management processes and bilingual (English/French) communication skills.

Additional Information

Why Join MSC Canada?

MSC is a world leader in global container shipping. MSC Canada has been serving the Canadian market for over two decades, rapidly expanding our presence nationally to become the number one carrier.

Our values are the beating heart of our business. They are the cornerstone of our company, supporting our vision, shaping our culture, and establishing our future direction.

Great people who work hard and look out for each other because we’re a team—it’s that simple!

Just to name a few of our perks:

• Flexible health and dental benefits coverage (for all permanent full-time roles).
• RRSP coverage with the Company matching a portion of employee contribution (for all permanent full-time roles).
• Tailored training program opportunities for employee development.
• Employee mentorship, leadership, and assistance opportunities.
• Employee referral incentive program.
• Community Involvement.
• Gym facility Montreal and Toronto offices.
• Health & Wellness Program.

MSC Canada’s Commitment to a fair talent acquisition process:

AI Disclosure

At MSC Canada, we are committed to transparency and fairness in our recruitment process. We do not use any artificial intelligence in our talent acquisition efforts.

Vacancy Clarity

• Existing Vacancy: This position is for an established role that is currently open.

Timely Communication

MSC Canada ensures timely updates for candidates. All individuals selected for an in-person interview will be notified within 45 days of their initial discussion with us.

Hurry, and apply now!

MSC Canada is an equal opportunity employer, and we welcome and encourage applications from all interested parties. Accommodations are available, upon request, for those with a disability or medical need during any stage of the recruitment process. We thank all candidates for their interest in MSC Canada however, only those candidates selected for an interview will be contacted.