Manager, Proposals Full Time

We are currently seeking a Manager, Proposals to join our Marketing team, working out of our Kitchener office.

As the Manager, Proposals, you will provide leadership and support to the proposals team on a variety of business development assignments, ranging from highly strategic proposals to smaller proposals and qualification statements. This position leads the development and delivery of high-quality proposals, qualifications packages, and presentation materials in support of strategic pursuits within an engineering consulting environment.

This position leads and manages the proposal team, ensuring proposal compliance, strengthening win strategies, developing compelling non-technical content, and upholding MTE standards. The role is responsible for assigning work, managing schedules and workloads, coaching team members, and coordinating diverse contributors to deliver high-quality submissions. Through strong communication, facilitation, and leadership, this role plays a critical part in positioning the company competitively and enhancing MTE’s brand across target markets.

MTE Consultants is a multidisciplinary engineering firm that has been shaping Ontario since 1985 with offices in Kitchener, Burlington, Toronto, London and Stratford. Our services include civil and structural engineering, building and environmental science, geotechnical engineering, and land surveying.

As a 100% employee-owned company, our growth is driven by our commitment to client satisfaction and shared accountability. We collaborate with clients to enhance the communities where our friends, families, and neighbours live and work.. 

Responsibilities

• Lead, mentor, and develop a team of Proposal Coordinators, including workload management, resourcing, and staffing forecasts
• Lead and coordinate public and private proposal and qualification submissions of all sizes across all service lines, ensuring quality, consistency, and compliance
• Collaborate with business development and technical leaders to proactively identify opportunities, shape win strategies, and position submissions effectively
• Independently coordinate, research, write, and tailor non-technical proposal content, proactively identifying risks, gaps, or compliance issues and addressing them early
• Plan and facilitate proposal kick-off meetings and key milestone meetings to align teams, confirm roles, and maintain momentum
• Manage personal workload while overseeing proposal progress, ensuring schedules, deliverables, and deadlines are met
• Proactively identify challenges, develop practical and creative solutions, and escalate risks or issues to leadership when appropriate
• Build, maintain, and continuously improve proposal tools and resources, including templates, CVs, project profiles, content libraries, and CRM data
• Lead proposal onboarding and ongoing training programs to support consistency, efficiency, and team development
• Build strong, collaborative relationships with internal teams and external partners, including sub-consultants
• Participate in proposal debriefs and apply lessons learned to strengthen future submissions.
• Champion strong, consistent branding and presentation quality across proposals and presentations to enhance the company’s external image

Requirements

• College Diploma or University Degree in Marketing, Business Development, Project Management, and/or Data Management
• Minimum 7-10 years of experience in proposal management/coordination, with progressive leadership and management experience, ideally with demonstrated experience in the Architectural, Engineering, and/or Construction (AEC) industry
• Understanding of basic company risk evaluation processes
• Understanding of proposal time commitments and time management
• Strong interpersonal and communication skills; able to collaborate across departments and deliver process training/support
• Familiarity with business development, marketing, or operations in a professional services or consulting environment is an asset
• Detail-oriented and highly organized
• A team player who can manage multiple priorities and workflows, and meet deadlines

What we offer

• Integrated, Firm-Wide Collaboration: Work across offices and teams, gaining exposure to diverse perspectives, building strong internal relationships, and contributing to a more connected organization
• 100% Employee-Owned firm with shareholder opportunities
• Competitive compensation, benefits, RRSP matching, Wellness Spending Account and performance bonuses
• Training and professional development opportunities
• Reimbursement for annual professional memberships
• Flexible work environment and work-life balance
• Collaborative culture
• The opportunity to participate in various Social Committee events and community focused initiatives

Salary Range

$72,000 -$100,000 per year base salary, plus benefits.

Annual Salary will be based on individual education, qualifications, and relevant work experience.

We thank all applicants; however, only those selected for an interview will be contacted. No Agencies, please.              

MTE Consultants will accommodate the needs of qualified applicants under AODA legislation in all parts of the hiring process. Should accommodation be required, please notify our Human Resources department at hr@mte85.com.