Logistics Coordinator Full Time

Job Category: Procurement

Location: Mississauga, ON, Canada

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 70 years of business and technical expertise in mining , energy , and infrastructure , our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally.

Join our Project Delivery Group (PDG), a dynamic team of professionals passionately committed to world-class project delivery across the globe. With expertise in sustainable studies, asset building and operations, and industry-leading efficiencies, our best-in-class team leverages methodologies, governance and systems that are unparalleled in the engineering space. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

The Senior Logistics Coordinator is an experienced project logistics practitioner responsible for implementing the Logistics Execution Plan during execution, coordinating multimodal shipment activities, maintaining shipment visibility, interfacing with vendors and logistics service providers, and ensuring materials are moved to site in accordance with project schedule, compliance requirements, and approved logistics strategy. This role also provides functional guidance to junior personnel and supports the Logistics Lead in execution control, forecasting, and issue management.

Key Responsibilities

• Implement the Logistics Execution Plan during the execution phase and ensure day-to-day adherence across purchasing, expediting, vendor quality surveillance, project controls, and site materials interfaces.
• Interpret and apply project Incoterms correctly at the execution level and ensure suppliers and logistics providers follow them.
• Verify and maintain the freight journal and provide shipment forecasts, status updates, and materials movement visibility to the project team.
• Obtain shipping release information from expediting and activate shipments through the appropriate logistics channels.
• Ensure freight forwarders and 3PL providers receive complete export and shipping documentation and issue shipping instructions accordingly.
• Review vendor logistics data in detail and confirm shipment readiness, including weights, dimensions, hazardous classification, export/import requirements, and packaging compliance.
• Coordinate collection, transport, tracking, tracing, and reporting of cargo from point of origin to final destination.
• Coordinate import/export clearance support, consolidation, storage, preservation, and delivery readiness where these fall within project logistics scope.
• Interface with site logistics and site materials teams to support three-month look-ahead planning, specialized handling needs, and final delivery coordination.
• Supervise the work of Logistics Controllers and provide practical guidance to junior logistics personnel.
• Perform cost and shipment forecasting for the Logistics Lead and assist with invoice verification and logistics contract administration activities.
• Develop and execute contingency actions for critical-path deliveries, shipment deviations, and specialized-load requirements.
• Engage third-party specialists, such as marine surveyors, when required by cargo risk or insurance requirements.

Required Qualifications

• Training in logistics, supply chain, transportation, or a related discipline.
• Strong knowledge of import/export operations, Incoterms, customs documentation, multimodal transport, and project logistics processes.
• Strong understanding of procurement processes, corporate governance, and materials management interfaces.
• Proficiency with core project and logistics systems, including reporting and shipment visibility tools.
• Practical understanding of claims, freight bill review, shipment documentation, and logistics exception management.
• Demonstrated negotiation and stakeholder coordination skills.
• Degree or diploma or suitable tertiary qualifications in the logistics field is preferred

Experience Requirements

• Typically, 10-15 years of solid logistics or supply chain experience in EPCM, freight forwarding, 3PL, or comparable project environments, with responsibility for planning, transportation, and customs coordination.
• Demonstrated experience in materials management coordination, shipment tracking, freight documentation, and exception handling.
• Prior experience supervising support staff or coordinating the work of others is desirable.
• Experience with contingency planning and critical-path delivery support is preferred.
• International experience on EPCM projects is an asset.

Core Competencies

• Effective planning and organization
• Strong time management under schedule pressure
• Clear communication and stakeholder coordination
• Strong problem-solving and execution judgment
• Leadership and teamwork
• Advanced systems usage and reporting capability
• Financial awareness and contract-administration support
• Operational understanding of project logistics risks and controls

Level of Autonomy / Decision Authority

Operates with substantial independence within the approved Logistics Execution Plan, logistics procedures, and contract framework. May independently coordinate routine shipment priorities, document readiness, provider follow-up, forecast reporting, and standard exception management. Strategic changes to Incoterms, provider selection, major budget impacts, heavy-lift methodologies, or deviations from approved logistics strategy are escalated to the Logistics Lead/Project Procurement Manager.

Reporting Structure

Reports to the Logistics Lead or Project Procurement Manager or Site Materials Manager depending on project organisation structure. May supervise Logistics Controllers and provide mentorship and day-to-day guidance to junior logistics personnel.

Base salary range: $75,000 – $125,000

At Hatch, we are committed to fair and equitable compensation practices. In accordance with legislated pay transparency requirements, the expected salary range for this position is based on current market data and aligned with internal pay structures to ensure consistency and fairness.

Your individual compensation within this range will depend on factors such as skills, experience, qualifications and location. In addition to base pay, our total rewards package may include performance-based incentives, comprehensive benefits, and other programs designed to support your well-being and growth.

Why join us?

• Work with great people to make a difference
• Collaborate on exciting projects to develop innovative solutions
• Top employer

What we offer you?

• Flexible work environment
• Long term career development
• Think globally, work locally

Don’t meet every single requirement? You don’t need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation. If you’re interested in this role, we encourage you to apply even if your past experiences don’t perfectly align with the skills we’ve listed.

We’re committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, veteran, or any other protected status. If you have any accommodation requirements, please let us know. We’ll do our best to meet your needs in accordance with applicable local legislation.