Medical Administrative Assistant Full Time NEW

JOB OPPORTUNITY NOTICE

Position: Administrative Assistant

Status: Full-Time, Permanent

Division: Thoracic Surgery, General Campus

Salary Range: $24.46 – $29.23/hr

Start Date: ASAP

Vacancy Disclosure: Existing job vacancy

The division of Thoracic Surgery in the Division of General Surgery within The Department of Surgery is looking for a full-time, permanent Administrative Assistant. Please see below for the details.

Under the general direction of the Surgeon(s), the Administrative Assistant provides a full range of administrative and clinical support services. This position requires regular interaction with patients, surgeons, trainees, nurses, and other hospital staff. Key responsibilities include but are not limited to:

• Scheduling ORs and patient appointments (clinics and special tests)
• Updating and maintaining patient records
• Managing calendars, meetings, calls, and correspondence
• Performing other administrative duties as required in a fast-paced clinical environment

QUALIFICATIONS

• Completion of a High School Diploma
• Completion of a Medical Administrative/Secretarial Diploma (or equivalent experience)
• Minimum 2 years of experience as an Administrative Assistant in a clinical environment
• Proficiency in Microsoft Office Suite applications
• Knowledge of Adobe, EPIC and OHIP billing (preferred)
• Experience using RightFax
• Excellent organizational, prioritization and time-management skills
• Strong interpersonal and communication skills
• Ability to multi-task and work independently with attention to detail
• Demonstrates initiative, tact, diplomacy and professionalism
• Ability to handle highly sensitive and confidential information
• Ability to collaborate effectively within a multidisciplinary team
• Bilingualism (French/English) is considered an asset

COMMENTS TO APPLICANT

We thank all applicants for their interest and effort in applying; however, only candidates selected for interviews will be contacted.

The Department of Surgery is an equal opportunity employer. Upon request, accommodations due to a disability are available throughout the selection process.

This recruitment process may involve the use of AI‑assisted screening tools to support candidate evaluation. All hiring decisions are made by human reviewers.