Events Specialist Full Time NEW

About The Position

Requirements

• Strong knowledge of end‑to‑end event planning and delivery, including complex and high‑profile events.
• Knowledge of Métis culture, values, and community protocols, or demonstrated ability to work respectfully in an Indigenous governance context.
• Proficiency with Microsoft 365 (Word, Excel, PowerPoint), SharePoint, Teams, and virtual meeting tools (Zoom, EventBrite, Facebook Events).
• Demonstrated ability to assess project scope, feasibility, risks, and resource requirements.
• Proven experience developing and managing event budgets, tracking costs, and controlling variances.
• Solid skills in contract review, negotiation, renewals, and vendor management.
• Proficiency in event management systems for registration, communications, and reporting.
• Strong organizational and operational judgment, including on‑site decision‑making under pressure.
• Minimum 4–6 years of progressive experience in event planning, coordination, or delivery.
• Degree or diploma in event management, communications, hospitality, business administration, or a related field, supplemented by Saskatchewan-based professional development such as Saskatchewan Polytechnic coursework and/or Tourism Saskatchewan (Emerit) Event Management certification, along with additional training in event planning, logistics, and operations.
• Direct experience managing event budgets and contracts.
• Hands-on experience using event management software.
• A valid Saskatchewan driver’s license and/or access to reliable transportation to our downtown location would be required.
• Physical requirements include sitting and computer work. Some lifting and extensive standing/walking during events.
• The successful candidate must undergo a Criminal Record Check and Vulnerable Sector Check.
• Willingness to work evenings and weekends as required by event schedules.
• Must have completed or willing to complete CPR certification.
• Must have completed or willing to complete Food Handler Safety certification.

Nice To Haves

• Experience working in a government, public sector, community, or Indigenous organization is a strong asset.

Responsibilities

• Develop event schedules, workplans, and delivery timelines.
• Secure venues and coordinate catering, audio‑visual, and technical requirements.
• Lead vendor coordination to ensure readiness and alignment to scope.
• Ensure logistics support a smooth, professional event experience.
• Develop event budgets and manage costs through delivery and close‑out.
• Review, negotiate, and manage event-related contracts and renewals.
• Track expenses, manage invoices, and monitor budget variances.
• Ensure events are delivered within approved financial parameters.
• Assess event requests and considers scope, capacity, and complexity.
• Identify risks, dependencies, and required resources early in planning.
• Manage scope changes and operational trade-offs during delivery.
• Ensure commitments align with timelines, budgets, and staffing capacity.
• Lead event setup, registration, and on‑site coordination.
• Resolve operational issues in real time to maintain momentum and quality.
• Provide clear direction to staff, volunteers, and vendors on site.
• Ensure a safe, organized, and welcoming event environment.
• Lead event registration, attendee management, and data capture using event management software.
• Manage attendee communications, tracking, and reporting.
• Evaluate event success using feedback, surveys, and performance metrics.
• Prepare post‑event reports with lessons learned and recommendations.
• Other duties as assigned.