Admin Support/ (Project Information Specialist) Full Time

About The Position

Requirements

• College degree required in business, information management, public administration, management, or a related field; relevant certifications preferred.
• At least 7 years of administrative management, project information management, records management, travel coordination, budget/finance administration, or related professional experience.
• Experience developing or implementing organizational or administrative management policies and procedures.
• Experience evaluating program or operational effectiveness and recommending process improvements.
• Experience providing staff training, technical assistance, procedural guidance, or customer support.
• Experience supporting information and records management activities in a professional office environment.
• Experience supporting administrative services such as office management, building and facilities management, human resources administration, budget/finance administration, and/or security coordination.
• Experience with travel management, travel coordination, or related administrative support.
• Proficiency with Microsoft Outlook, Teams, Word, PowerPoint, Excel, databases, and other computerized business systems.
• Experience supporting conference rooms, board rooms, training spaces, or event operations.
• Experience providing on-site A/V troubleshooting and technical support during meetings and events, including microphone, monitor, connectivity, and presentation support.
• Experience creating or editing presentations, videos, and visual communication materials.
• Excellent written and verbal communication skills.
• Strong organizational, customer service, problem-solving, and time-management skills.
• Ability to manage multiple priorities, meet deadlines, and resolve complex issues effectively.
• Ability to respond quickly and flexibly in a fast-paced, time-sensitive environment.
• Physical ability to move files, file boxes, room setup materials, furniture, equipment, or similar items when required.
• Ability to obtain and maintain a Secret security clearance; active clearance preferred.

Nice To Haves

• Relevant certifications preferred.
• Active clearance preferred.

Responsibilities

• Support the development, implementation, and maintenance of organizational and administrative policies, procedures, and process improvements.
• Evaluate administrative and operational processes and recommend improvements to enhance efficiency, accuracy, and service delivery.
• Provide training, guidance, and technical assistance to staff on administrative procedures, systems, and information management processes.
• Support information and records management activities, including document organization, data entry, tracking, reporting, and quality control.
• Support office management, facilities coordination, human resources administration, budget/finance administration, security coordination, and related administrative services.
• Assist with travel management and related administrative activities, including coordination, documentation, tracking, and staff support.
• Use Microsoft Office, collaboration tools, databases, and computerized systems to support reporting, project information, administrative tracking, and data management.
• Provide on-site audio-visual support and troubleshoot technical issues during meetings, presentations, and events, including microphone, monitor, connectivity, and presentation access issues.
• Create, edit, and maintain presentations, videos, visual materials, and meeting-support content.
• Support setup and readiness for conference rooms, board rooms, training rooms, meetings, and events.
• Manage multiple assignments simultaneously, prioritize competing deadlines, and resolve administrative or operational issues in a timely manner.
• Deliver professional, responsive customer service to internal staff, leadership, visitors, vendors, and external stakeholders.

Benefits

• Equal Opportunity Employer