Yukon Government is Looking for Executive Assistant Full Time

At Tourism and Culture, we are a dynamic team of professionals dedicated to Yukon’s vibrant tourism, arts, heritage and culture, historic sites, and archival communities. We are passionate about our pride in Yukon, the beauty of its land, the character of its people, and the uniqueness of its history and culture.

Reporting to the Deputy Minister, the Executive Assistant is the liaison between the Deputy Minister and members of the Minister’s Office, Branch directors, other departments and governments, boards and committees, external groups, organizations and members of the public.

This position provides executive level administrative support and requires a professional individual who is highly organized, and able to work independently in pressure situations. In addition, this position is responsible for editing and proof-reading the work of others, composes routine responses to a range of correspondence, and maintains an electronic and hardcopy record system, arranges travel itineraries, coordinates and attends meetings, prepares agendas, takes and prepares minutes, and conducts research on behalf of the Deputy Minister. The position also provides leadership to other administrative assistant positions in the department.

As the ideal candidate you are interested in working in a challenging, fast paced environment where timelines are critical. Accuracy and paying attention to the details is important to you. You are confident and you show tact and diplomacy when dealing with a variety of people. You have a strong work ethic and you have excellent computer skills, complemented by excellent written and oral communication skills. You are able to work effectively alone or in a team environment and you are able to manage a large workload with frequent interruptions while continuing to meet deadlines. The ideal candidate is self-motivated, has good initiative, has excellent senior level administrative and interpersonal skills; and exercises diplomacy and confidentiality in their day-to-day work.

For information about applying about this opportunity, please contact Julie Jakesta, Manager, Human Resources, at: [email protected].

Please do not email resumes to either of these addresses; resumes may only be accepted through e-recruitment. If you need technical support submitting your application/resume, contact: [email protected].

Essential Qualifications

Please submit your resume clearly demonstrating how you meet the following qualifications. Please note selection for further consideration will be based solely on the information you provide in your resume. If you have these qualifications, ensure you clearly expand upon them (for each applicable employer) in your resume using the year/month format.

• Successful completion of an office administration, business administration or related program;
• Extensive senior level executive and administrative experience providing support to senior managers, executives, preferably in a government or large corporate environment;
• Significant experience tracking information such as inquiries, documents, and information using electronic systems;
• Experience coordinating and organizing senior level briefings and senior level meeting materials;
• Significant senior level experience researching, writing, proofreading and editing correspondence and other documents and materials;
• Experience completing financial administrative tasks, such as accounts payable, cheque requisition, travel claims.

Candidates who have coursework, training and/or experience equivalent to the essential qualifications listed above will be equally considered.

Before applying, you may want to refer to our sample resume to assist you in submitting your application.

Desired Knowledge, Skills and Suitability

Candidates should have and may be assessed on:

• Proficiency with Microsoft Office suite and ability to adapt to new technology quickly;
• Strong oral and written communication skills that demonstrate high levels of tact and diplomacy;
• Ability to manage a large workload with critical deadlines, with initiative to monitor and follow-up;
• Ability to be proactive, identify problems and make appropriate suggestions;
• Ability to analyze problems, think critically, and make appropriate recommendations;
• Strong prioritization and time management skills to adapt quickly to ever-changing deadlines.

Additional Information

Job Requirements:

• Travel may be required within or outside Yukon.

Learn more about us!

• To learn more about the Yukon government, check out: The Talent Attraction Brochure and Working at the Yukon government.
• To learn more about what Yukon has to offer, check out: Travel Yukon.