YMCA of Douglas County Hiring for Business Office Assistant Full Time

YMCA OF DOUGLAS COUNTY JOB DESCRIPTION
Job Title: Business Office Assistant (part-time)
– Offered working hours: 10am-2pm (variable), Monday – Friday
– You bring the positive energy and willingness to learn, and we will provide the training
– Free YMCA membership for your entire family, and discount on programs/childcare

Non-exempt s to: Business Office Staff/CEO

POSITION SUMMARY:

This position supports the work of the Y, a leading nonprofit charitable organization committed to strengthening community through youth development, healthy living and social responsibility. The Business Office Assistant at the YMCA of Douglas County is responsible for portions of accounts payable and for processing payroll. Duties may include creation of daily bank deposits, data entry for accounts payable, time sheet reconciliation, payroll data entry and submittal, as well as other business office functions as time allows and as needs arise. Duties must be performed in accordance with organizational policies and procedures.

OUR CULTURE:

Our mission is to build strong kids, strong families, and strong communities. In the Y, we strive to model the character values of caring, respect, responsibility and honesty every day. We are welcoming: we are open to all. We are a place where you can belong. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.

MAJOR TASKS, DUTIES, AND RESPONSIBILITIES

• Accounts payable, invoicing, and other business-related tasks.
• Preparation of daily bank deposits.
• Assist with special Business Office projects as needed.
• Cross-train to assist with other Business Office functions.
• Interaction with YMCA personnel in other departments.
• Processing bi-monthly payroll.

SECONDARY TASKS, DUTIES AND RESPONSIBILITIES

• Fill in as needed to cover for absent Business Office staff.
• Schedule flexibility to accommodate workload and accounting cycles.
• Mandatory ing of suspected abuse and/or neglect of children, elders and individuals with disabilities.
• Be eager to learn, have a pleasant, helpful attitude and a desire to do the job right.
• Strive to live by the YMCA’s core values – Honesty, Caring, Respect, Responsibility.

JOB PROFILE RESPONSIBILITIES:

Breadth of Responsibility: Task specific

Fiscal: None None

Number of staff to directly supervise: None

Core: Accounting Functions

Certifications/Continuing Ed: None

EFFORT Standard

WORKING CONDITIONS

Hazards: N/A

Physical Surroundings: Office

Work Off-site: N/A

Contact w/ Members/Participants: None or very little

KNOWLEDGE REQUIREMENTS AT JOB ENTRY (or shortly thereafter , meaning education or training in process at time of hire that will be completed soon): Basic understanding of clerical tasks.

State the Higher Education, Experience, Certification and/or Training required to be hired and that are directly related to the job: Microsoft Office/Google Suite experience preferred.

Education: HS diploma/GED HS diploma/GED

Experience: 2+ years, or entry level with propensity to learn.

Certification/Training Hours: None

QUALIFICATIONS AND SKILL LEVEL AT JOB ENTRY

Skill Level at Entry: Intermediate

• Attention to detail and willingness to ask questions required.
• Excel proficiency: some experience and basic knowledge required. Basic knowledge of Word would be a plus.
• Payroll experience preferred, but not required.
• Accounts receivable and/or accounts payable experience preferred, but not required.
• Experience with bookkeeping software preferred, but not required.
• Calculator and computer keyboard by touch desired.
• Ability to communicate clearly, both written and verbal.

OTHER REQUIREMENTS:

• New Staff Orientation completed within 90 days of hire.
• Darkness to Light child sexual abuse prevention training completed within 90 days of hire.
• Pass background and credit checks.
• Must all time worked accurately and timely.

Job Type: Part-time

Pay: $14.00 – $16.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Employee discount
• Professional development assistance
• Retirement plan

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Clerical: 1 year (Preferred)

Work Location: One location