Yale University Hiring for Museum Assistant at New Haven, CT Full Time

74935BR

University Job Title

Museum Assistant 1

Bargaining Unit

L34 – Local 34 (Yale Union Group)

Time Type

Full time

Duration Type

Fixed

If Fixed Duration, Period

3 years from date of hire

If Fixed Duration, is continuation possible?

Yes

Other Fixed Duration Date

04-Jul-2025

Compensation Grade

Labor Grade C

Wage Ranges

Click here to see our Wage Ranges

Work Location

West Campus

Worksite Address

1111 Chapel Street

New Haven, CT 06510

Work Week

Standard (M-F equal number of hours per day)

Searchable Job Family

Museum/Curatorial

Total # of hours to be worked:
37.5

Position Focus:
Reporting to the Senior Associate Registrar – Collections, the Wurtele Study Center Coordinator will work closely with Registrar, curatorial departments, Collections, and Education to maintain and update collection records, provide collections management support, assist with object study, and provide support for Wurtele Study Center activities.

Essential Duties:
Following protocols and stationed primarily at the Wurtele Study Center, the position will work with the following departments in the described capacities:

Registrar and curatorial departments: Assist with maintenance of permanent collection and Allan Chasanoff collection records by conducting inventories, reconciling analog and digital records, cataloguing, entering data in the collections database or other databases. Collections: Pull objects for study, monitor permanent collections use, ensure safety of collections. Education: Provide administrative and logistical support by for class visits, appointments for researchers, and long-term appointments by gallery staff for project work within the Wurtele Study Center; greet visitors and assist with class teaching needs; arrange transportation; monitor classes; synchronize schedules with Security. Order classroom and Center supplies. West Campus and YUAG Facilities: Coordinate cleaning of the Wurtele Study Center and associated classrooms. Coordinate and monitor facilities-related access for maintenance and repair activities. Other duties related to registration, collections management, and support of object study and programs may be assigned.

The Essential Duties listed below are generic in nature. Applicants will find the detailed responsibilities listed above in this Position Focus to be most relevant to the position.

Essential Duties

1. Serves as source of specialized information to the public, visiting scholars, and students. Explains and describes the collection and available reference material through workshops, lectures and in response to inquiries. 2. Maintains the order of and ensures the special care, security, and proper user handling of collections and exhibits. Reconstructs, repairs, and restores art/specimens using preservation and conservation techniques. Catalogues and makes routine identifications of new acquisitions. 3. Conducts research related to the collections and exhibits. Selects art/specimens for display. Prepares collection for exhibition. May assist with installing and disassembling exhibits. 4. Composes correspondence related to the collections and exhibits. Oversees and instructs support staff. 5. May prepare budget and financial material related to particular collection. May collect specimens for use in exhibits. Performs clerical functions incidental to curatorial activities.

Required Education and Experience

Six years of related work experience, four of them in the same job family at the next lower level, and a high school level education; or four years of related work experience and an Associate’s degree; or little or no work experience and a Bachelor’s degree in a related field; or an equivalent combination of experience and education.

Required Skill/Ability 1:
Demonstrated ability providing administrative support.

Required Skill/Ability 2:
Ability to regularly exercise discretion and independent judgment, and to be a team player.

Required Skill/Ability 3:
Demonstrated accuracy and strong attention to detail. Excellent Organizational skills.

Required Skill/Ability 4:
Proficiency and willingness to learn and work competently with specialized software, including Microsoft Outlook, Microsoft Office (Word and Excel), relational databases (TMS), and event management systems (EMS).

Required Skill/Ability 5:
Ability to work and travel between the Collection Studies Center, at the University’s West Haven campus, and main campus in downtown New Haven.

Preferred Education, Experience and Skills:
Bachelor’s degree. Experience working in a university museum environment and/or as a classroom scheduler. Interest in the arts.

Physical Requirements

Ability to safely lift up to 25 lbs. and handle objects of art.

Weekend Hours Required?

Occasional

Evening Hours Required?

Occasional

Drug Screen

No

Health Screening

No

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit “Learn about background checks” under the Applicant Support Resources section of Careers on the It’s Your Yale website.

COVID-19 Vaccine Requirement

Thank you for your interest in employment at Yale University. Please also note that the university has a COVID-19 vaccination and booster requirement for all students, staff & faculty which is described in the COVID-19 Vaccine Program. As you search our open positions, you will see that all postings list their on-site addresses which gives more detail on the on-campus work location of the role.

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

EEO Statement:
University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

W.L. Harkness Hall, 3rd Floor, Room 303

100 Wall Street, New Haven CT 06511

203-432-0849

[email protected]

Note

Yale University is a tobacco-free campus