WVU Medicine Hiring for Office of Resiliency and Clinical Preparedness Project Assistant at Morgantown, West Virginia Full Time

This position will assist the Office of Resiliency and Clinical Preparedness (RCP) in overall project development and management for system-level projects assigned to the department.

The Office of Resiliency and Clinical Preparedness has responsibility for better preparing the organization to maintain a state of acute and ongoing operational readiness, integration of the health system with state and local public health agencies and managing emerging initiatives and issues across the West Virginia University Health System (WVUHS).

The position will also be responsible for facilitating the enterprise Affinity Groups including scheduling meetings, minute taking, and project management.

This position also provides administrative support for the System Incident Command Center (SICC).

MINIMUM QUALIFICATIONS :

EDUCATION, CERTIFICATION, AND / OR LICENSURE :

1. Associate’s Degree in Business Administration, Healthcare Management, Public Health, or other related healthcare field.

2. Completion of FEMA ICS 100, 200, 700, and 800 courses, or completion within 3 months of hire.

EXPERIENCE :

1. 2 years’ administrative experience in a hospital environment. Bachelor’s degree may substitute for relevant experience.

PREFERRED QUALIFICATIONS :

EDUCATION, CERTIFICATION, AND / OR LICENSURE :

1. Bachelor’s Degree in Business Administration, Healthcare Management, Public Health, or other related healthcare field.

EXPERIENCE :

1. Project management experience.

2. Experience in an academic medical center environment and / or large healthcare system.

CORE DUTIES AND RESPONSIBILITIES :

1. Assists in defining and documenting the scope, goals, and objectives of administrative projects including development of project parameters, project plans, including action steps, and resources.

2. Ensures project plans are accurately captured and documented for monitoring and tracking of each initiative’s progress.

3. Assures designated system level projects are proceeding according to agreed upon timelines, meeting targets and expectations, and adhering to established operating parameters.

4. Schedules meetings and responds to meeting requests for all members of the Office of Resiliency and Clinical Preparedness.

5. Schedules travel arrangements, as needed.

6. Suggests methods and procedures to improve departmental operations.

7. Provides high level clerical support, organization, time and task management.

8. Assists in the development of event and project proposals and budgets.

9. Assists in standardization and process improvement techniques.

10. Oversees the development and communication of policies and procedures related to the project.

11. Assists with the development and analysis of results.

12. Demonstrates collaboration skills and techniques and builds positive relationships.

13. Assists in facilitation of system-level Affinity Groups, including but not limited to, scheduling meetings, taking minutes, setting and implementing project timelines, and updating stakeholders.

14. Provides administrative support for System Incident Command Center (SICC).

15. Collects agenda items, prepares agendas, and composes minutes as requested.

16. Collects information and creates s from established data and / or departments.

17. Establishes and maintains office files and records, and assembles these from other sources, including the maintenance of facility binders for SICC.

18. Conducts research for RCP on best practices, industry standards, case studies and grant / funding opportunities.

19. Approves the use if the SICC for meetings as needed.

20. Works with management to coordinate and identify educational and training opportunities.

21. Develops proficiency in all technology systems used by RCP and helps provide technical support to internal stakeholders for these systems.

PHYSICAL REQUIREMENTS : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Must have manual dexterity to operate keyboards, telephones, and other business equipment

2. Ability to sit for extended periods of time.

3. Long periods of standing or walking may be necessary

4. Some travel to other entities may be required.

WORKING ENVIRONMENT : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. The work environment is a standard office environment.

2. Some travel may be required.

3. Occasionally long and / or odd hours will be required, if the SICC is activated.

SKILLS AND ABILITIES :

1. Excellent oral and written communication skills.

2. Strong computer and organizational skills.

3. Ability to problem solve and make appropriate decisions.

4. Proficient in Microsoft Office software.