WTA Group Hiring for Personal Assistant to Chief Executive Officer at Greater Sydney Area Full Time

Who are we?

WTA Group is an international logistics company, on a fast growth trajectory. We support companies of all sizes and from all industries with their own growth strategies, by supporting their logistics. This includes the importing of materials and the exporting of products internationally.

WTA Group are over 100 years old, and customers and employees both remain loyal to the group with over 50% have worked with us for over ten years. This is evidence that people are at the heart of our business, and our reputation for customer service across the globe is second to none.

However, WTA Group have also invested heavily in its technology, and its flagship platform Control Tower is an innovative, strategic visibility tool for its 5,900+ customers.

This combination of customer service and cutting-edge technology is driving the business’s growth.

Key Role

The role of the Personal Assistant centres around essential administrative tasks to support the Co-Chief Executive Officer to ensure the smooth operations of the business. It is essential for the candidate to be highly committed, responsible, and creative with problem-solving with excellent interpersonal skills and ability to work under pressure and maintain confidentiality. The ideal candidate demonstrates a knack for business acumen, an ability to command a room, is highly ambitious, and possesses great potential in building a career.

This is a Part-Time position and will be 15-20 hours per week.

Responsibilities

• Act as the Co-Chief Executive Officer’s right-hand person
• Responsible for daily problem solving and project management
• Scheduling meetings and managing calendars ensuring optimal use of the CEO’s time.
• Assisting with daily time management
• Answering phone calls, responding to emails, responding to LinkedIn messages and taking messages
• Updating and posting on the CEO’s LinkedIn profile
• Drafting correspondence such as emails and letters.
• Planning travel requirements including booking flights, accommodation, and ground transportation
• Maintain and organise digital files
• Prepare meeting agendas, take minutes & distribute, PowerPoint presentations and other relevant materials
• Coordinating events and speaking engagements
• Expense management – process and track expense s, ensuring accuracy and compliance with company policies
• Performing other job-related duties as assigned by Management

Qualifications

• Tertiary education in Business Administration or relevant subjects
• Minimum of 3 years’ experience in the same role within the Sydney area
• Ability to provide the highest degree of quality performance
• Demonstrable instinctive business acumen
• Full English proficiency is required
• Additional spoken languages are a plus
• Advanced computer literacy is required e.g., MS Office, Excel, Powerpoint
• Excellent communication and interpersonal skills, and telephone etiquette
• Strong multitasking abilities, time management, and organizational skills

Company Benefits

• Competitive Salary based on experience
• A dynamic international company with an enthusiastic work environment
• Extensive opportunities for training and professional development
• And many more…