Worley Hiring for People Administrator at London Full Time

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Worley is currently looking to recruit a People Administrator on a fixed term staff contract basis for 6 months.

Purpose/Role

To carry out the role of People Administrator and support and assist the People HUB Team Lead in the effective provision of HR Administration to the HR function and wider business. The People Administrator will provide a professional, customer-focused administration service to the People Operations’ Team and to Line Management across the business, ensuring the application of best practice and established processes and procedures, whilst following work instructions.

Prime Responsibilities/Duties

To work cohesively with the People Operations’ Team through proactive involvement and following instruction; seeking guidance and advice as appropriate.

Manage day-to-day HR Administration within the HR function relating to New Starts; Contractual Changes and Leavers, as well as generalist HR activities, including system/tracker update, reporting and stakeholder notifications where appropriate

Produce and issue employment contracts, addendums/variations and associated documentation. All documentation to be prepared and actioned within agreed timescales in order to ensure value adding service is delivered to the business

Ensure documentation issued is always current, relevant and appropriate

Ensure that all personal data is managed in line with the Data Protection legislation and Company policy

Maintain accurate and complete worker records and ensure that all systems are updated and data quality/integrity is maintained at all times

Produce accurate and timely reports in line with reporting schedule and/or on demand requests

Accurately update trackers and all applicable documentation, as appropriate

Monitor return and administration of benefits’ (for example: Pensions and Healthcare) documentation, including follow-up on outstanding or incomplete paperwork

Liaise with HR Operations’ teams and employees from various projects and functions on a daily basis in order to provide a quality HR Administration service, ensuring business needs are always met

Deal promptly and politely with queries raised by employees, managers and external stakeholders; preferably face to face, but also by email or over the telephone

Support colleagues with day-to-day activities to ensure that deadlines and standards are met and commitments honoured

Participate in training/mentoring of new and existing colleagues

Ensure own understanding and compliance with HR policies and procedures, as well as mandatory Ethics and Compliance requirements

Attend meetings and produce minutes as required

Manage the HR Function’s stationery requirements and handle and distribute incoming and outgoing mail

Any other relevant duties, as directed

Role Requirements

Standard Grade English & Maths

Demonstrable experience in a busy, fast paced organisation

System/Database management

Professional approach

Excellent written and verbal communication skills

Good relationship building skills; understanding of internal customer relationship and ability to work with people at all levels

Customer-focused and solution-driven

Discreet and ability to maintain confidentially at all times

Ability to work effectively as part of a team and autonomously

Able to prioritise a demanding workload in line with requirements, whilst maintaining accuracy and delivery in line with expectation

Positive, with a “can do” attitude; pride in own work and a flexible approach to working

Willingness to learn and ability to apply continuous learning in order to add value to the business

Assume responsibility for own work completion, as well as quality of work delivered

What we offer you

Providing an agile culture and challenging work opportunities results in a positive work environment. Our people enjoy competitive compensation packages and a fun, personal, collaborative and safe working environment. We value equal employment opportunity and are committed to promoting fairness, equality and diversity.

Our policy is to conduct background checks for all candidates who accept an offer of employment with us.

If you have the passion and talent to keep up, it’s time to test the limits of what you can become. Find your future with Worley.