WJS Canada is Looking for Employee Scheduling Specialist (Human Resources) Full Time

**Looking for a candidate that is able to work 40 flexible hrs/wk remotely from their home office in British Columbia or Alberta, to accommodate the needs of the programs within the PST and MST time zones.**

The Program
WJS Canada provides social services to children, youth, adults and families facing difficulties through a personalized, trauma-informed approach to care, in an environment of cultural respect and support.
The WJS Canada Staffing Office supports programs in two provinces across Canada.

The Position
The Staffing Specialist is responsible for monitoring and assisting with assessment of the 24/7 float pool of casual/on call employees to cover short-term absences in multiple programs. They will lead a small team to ensure ensure sufficient staff scheduling for all social services programs covering planned and unplanned sick leave, vacations, other absences, etc.
In Your Role You Will

• Direct, supervise and train a small team of Staffing Clerks
• First point of contact for trouble-shooting and resolution of scheduling matters
• Assign scheduling workload for designated programs among team members
• Develop and implement processes and procedures, and specific training needs
• Contact point for employees regarding illness, absences or vacancies from work and communicates information to program/management.
• Answer staff questions regarding staffing and scheduling
• Use scheduling/shift bidding applications to schedule vacant shifts and call in relief staff according to collective agreement/program protocols
• Confirm relief staff time sheet records with managers
• Project staffing needs and achieve required staffing levels in conjunction with Human Resources/program management
• Maintain on-call list and seniority data
• Support HR Manager/team with obtaining security clearances for employees
• Full job description available upon request.

*** Prior to confirmation of employment all applicants must provide a current (dated within 6 months of hiring date) Criminal Record Check and Ministry Check. These checks can take up to 6 weeks to obtain, please ensure you prepare accordingly.

As An Ideal Candidate You Possess

• 3+ year experience directly related to the specified duties and responsibilities.
• Familiarity with union/collective agreements, particularly CSSEA, CUPE, UNIFOR
• Minimum High School Diploma, GED or Diploma/Degree in a related field/administration program.

Required Competencies

• Accountability and quality as it pertains to adherence to policy and/or union/collective agreements.
• Skill with HRIS Scheduling systems.
• Skill in the use of computers and related applications, Office 365, including Word, Excel, and SharePoint, with the ability to use them to create complicated documents and reports; willingness to learn and adapt to new software. Communicate effectively both verbally and in writing.
• Ability to re-prioritize and adjust to interruptions and changing requirements.
• Ability to understand and follow specific instructions and procedures using a problem-solving approach.
• Ability to foster team approaches, passion for problem solving.
• Organizing and coordinating skills.What WJS Canada does

For over 35 years, WJS Canada has provided social services to children, youth, adults and families facing difficulties. We provide support and services to persons with developmental disabilities, at-risk youth, offenders who wish to rejoin and contribute to their community and adults recovering from an acquired brain injury. We take a personalized, trauma-informed approach to care in an environment of cultural respect and support.

Our Employees Enjoy

• Employer-paid Dental & Extended Health benefits A fair and equitable wage.
• Staff training and opportunities to learn/work in a wide array of programs.
• An empowering balance of independence and supervision.
• Best practices programming and innovative client care.

Job Types: Full-time, Permanent

Salary: $25.00-$27.00 per hour

Benefits:

• Dental care
• Extended health care
• Paid time off
• Work from home

Schedule:

• Day shift
• Evening shift
• Monday to Friday
• Morning shift
• Weekend availability

Application question(s):

• Are you located in Alberta or British Columbia?

Candidate must be able to work remotely from their home office in AB Or BC to accommodate the needs of the programs in the PST and MST time zones

Education:

• Secondary School (preferred)

Experience:

• staff/employee scheduling: 3 years (required)

Work Location: Remote