Wiser Solutions, Inc Hiring for HR Administrator and Office Manager at Sydney, New South Wales, Australia Full Time

We are looking for a full-time team member to join the Australian arm of Wiser Solutions, the leading online and in-store commerce execution solution. The role is based in Sydney and focuses on officeadministration, HR, and Recruiting. We’re looking for a team player who likes variety in their day, is a great multi-tasker, enjoys working with people and wants to play a part in building a strong work culture. The candidate will to the People and Culture team in the US and work closely with the Director in our Sydney, Australia office.

Office Administration (30%)- Work closely with the Director to maintain an efficient working environment:

• Manage equipment, lease administration, and corporate communications.
• Order snacks for office, monthly birthday treats, etc as needed.
• Assist with the onboarding activities / tasks:
  • Order company promotional items for new employees
  • Ensure laptops are ordered and request logins to ensure a smooth onboarding experience for new hires.
  • Conduct/organize orientation on first day
• Plan and organize activities and events to create a great team culture inside and outside the organization:
  • Plan and organize team events: lunches, afterwork reunions, board games nights
  • Coordinate organization of quarterly Strategy Day
  • Coordinate organization of Holiday celebration event
  • Managing Company social networks (LinkedIn page, Instagram ‘@Snoopermoments’)
• May support Directors with light accounting, finance and customer invoicing projects

HR Support (40%) – Responsible for all general administrative, logistical, and organizational support, including but not limited to: updating personnel files, managing leave requests/process, benefits and entitlements, payroll, etc. with a high level of attention to detail.

• Assist with work visa process for current and new employees.
• Work with outside Accountants to support payroll on a monthly basis.
• Performance Management – act as a resource for Wiser’s online performance management tool and process and ensure system is updated with employee / manager information.

Recruiting (30%) – Support the global talent acquisition team with the recruitment process in accordance with the process used by the organization:

• Coordinate with the talent team in the US with posting positions on local job boards
• May conduct Recruiter Screens to gather basic information and provide feedback to talent team in the US and/or hiring manager
• Coordinate with hiring manager and/or Talent Acquisition team to set up phone screens and interviews
• Update recruiting process in ATS (SmartRecruiters) and on recruiting spreadsheets, as needed
• Work with Talent Acquisition team once an offer has been accepted for onboarding
• Act as key resource to our global talent team on Australia throughout the interview process

Qualifications

• The selected candidate should have 1-2 years of experience in human resources, recruiting, office management, or related fields.
• Excellent communication skills, written and verbal, with the ability to clearly communicate issues to all levels of management.
• Proficient computer skills – Microsoft Office, Slack, Zoom (or similar), and willingness to learn/master other programs and software as necessary.
• Appetite for social networks management.
• Strong organizational and time management skills.
• Professional demeanor and ability to maintain confidentiality

Additional Information

Other Duties– Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

EEO STATEMENT – Wiser Solutions, Inc. is an Equal Opportunity Employer and prohibits Discrimination, Harassment, and Retaliation of any kind. Wiser Solutions, Inc. is committed to the principle of equal employment opportunity for all employees and applicants, providing a work environment free of discrimination, harassment, and retaliation. All employment decisions at Wiser Solutions, Inc. are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex, national origin, family or parental status, disability, genetics, age, sexual orientation, veteran status, or any other status protected by the state, federal, or local law. Wiser Solutions, Inc. will not tolerate discrimination, harassment, or retaliation based on any of these characteristics.