Western Oregon University Office of the Registrar Hiring for Graduation Coordinator Job at Monmouth, OR Full Time

Graduation Coordinator

• Western Oregon University is an AA/EOE/Veteran/Disability employer and is committed to fostering diversity in its student body, faculty, and staff.
• The university typically only considers visa support for employees placed in specialized positions that are continuing regular University appointments for multiple years

Recruitment #: S2175
Review Date: January 14, 2022 | Open until filled
Department: Office of the Registrar
Salary Range: $2,741-$4,072 [ this is a 10 Step Salary Range]

Benefits

Western Oregon University offers an excellent benefits package for eligible employees which includes 95% premium paid healthcare, a generous retirement and vacation package, and reduced tuition rates for employees, spouses, or dependents at any of the Oregon Public Universities. http://www.wou.edu/hr/benefits/

Job Summary

Help our students stay on track to earn a degree from WOU in furtherance of their life goals. The Graduation Coordinator supports the functions of the Office of the Registrar in the areas of degree clearance, graduation, commencement, diploma distribution, and use of the university degree completion auditing tool (Degree Works). Primary responsibility for the management of degree clearance processes which ensure compliance with university requirements for the awarding of credentials. Provides training, oversight, and support for end-users of the university degree completion auditing tool (Degree Works).

This is a full-time, 12-month, annually renewable, classified position in the Office of the Registrar at Western Oregon University in Monmouth, Oregon. The Office of the Registrar is a core strategic office that supports the whole of the university community in the functions of registration, records, degree clearance, commencement, curriculum management, course scheduling, veterans’ services, state/federal/international regulatory compliance, and other analysis and strategic planning in support of the university’s mission.

Minimum Qualifications

• The ability to understand, manage and communicate complex concepts, processes, & rules
• Effective communication skills
• The ability to complete complex detailed work
• Demonstrated commitment to serving the needs of a diverse population
• Demonstrated experience using common office software programs such as Microsoft Excel & Word
• The ability to manage sensitive information, conduct yourself professionally, and serve with empathy
• Excellent interpersonal skills

Preferred Qualifications

• Experience in higher education
• Intermediate to Advanced Microsoft Excel experience
• Experience using a degree audit system, preferably Degree Works
• Experience analyzing records for compliance with policy/regulatory requirements
• Experience with databases and customer service-based technology systems, preferably the Banner Student Information System (Banner SIS)

For the complete position description which includes knowledge areas and preferred qualifications go to: https://wou.edu/hr/files/2021/12/S2175-Position-Description.pdf

Application Instructions

You may submit all materials online at https://www.wou.edu/classified

Required application materials (PDF preferred)

1. WOU Employment Application form available here: www.wou.edu/prostaffapp

2. Cover Letter that addresses each qualification of the position. Please include how your experience, education, and/or training might help us build a more inclusive, collaborative, and diverse community.

3. Resume

4. Review the Board Statement on Diversity, Equity, Inclusion, and Accessibility and respond to the following Diversity questions (https://wou.edu/board/files/2021/05/Board-Statement-on-Diversity-Inclusion-Equity-and-Accessibility-042121.pdf)

5. Contact information for three references

6. Unofficial copy of the transcript for highest degree earned

Note: A criminal background check will be required as a condition of employment

NOTE: A criminal background check will be required as a condition of employment

As an alternative, you may submit application materials to:

S2175, Graduation Coordinator, Human Resources, Western Oregon University, 345 N. Monmouth Avenue, Monmouth, OR 97361; OR fax to: 503-838-8522.

Job Type: Full-time

Pay: $2,741.00 – $4,072.00 per month

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Excel: 1 year (Preferred)
• degree audit system/Degree Tracks: 1 year (Preferred)
• Higher Education: 1 year (Preferred)
• complex detailed oriented work: 1 year (Preferred)

Work Location: One location