West Coast Women’s Show is Looking For Administrative Assistant at Vancouver, BC Full Time

About us

West Coast Women’s Show is a small business in Vancouver, BC. We are professional, agile, inclusive, and our goal is to provide a platform that celebrates and empowers women..

Our work environment includes:

• Work-from-home days
• Growth opportunities

Administrative Assistant

Job Summary

West Coast Women’s Show is looking for an Administrative Assistant to join our team. The ideal candidate will have experience in a fast-paced environment and be able to work independently as well as within a team. This position will be responsible for providing administrative support to the Show Manager. The ideal candidate will also be able to manage multiple projects at once, and be able to work with a variety of personalities.

• Hours: 9am to 4pm.
• Days: Monday to Wednesday or Tuesday to Thursday.
• Contract Length: The contract will end on November 19th, 2023. However, there will be an opportunity to go permanent part-time after November 19th.
• Compensation: $23 to $25 per hour based on experience.

Responsibilities

• Answering the office phone and handling inquiries.
• Calling exhibitors about overdue payments and assisting with payment processes.
• Sending show bulletins to exhibitors, keeping them updated about the event.
• General data entry tasks, managing various databases, and updating records.
• Calling exhibitors to ensure that they have completed required documents for the show.
• Assisting with mailouts to our exhibitors.
• Provide executive assistant support to our Show Manager.
• Provide administrative support for exhibitor contracts; exhibitor documents; show contracts; and exhibitor listings.

Requirements

• Experience: Minimum 2 years in roles such as office administration, office coordination, executive assistance, or contract administration, preferably with experience in events. A degree in business administration would be great.
• Location: This role is remote, with very occasional trips to the office. The successful candidate will also be required to work at the show office during both shows (October 12 to 15 at TRADEX in Abbotsford; November 16 to 19 at BC Place Stadium in Vancouver).
• Verbal Communication: Excellent ability to coordinate with staff in a friendly and approachable manner.
• Written Communication: Skilled in drafting show bulletins requiring minimal edits.
• Organizational Skills: Must be organized with strong time management and multitasking abilities, ensuring team organization.
• Independence: Ability to work autonomously in a fast-paced environment, effectively solving problems to complete tasks.
• Technical Proficiency: Familiarity with cloud-based office systems and a strong aptitude for learning new technology.
• Software Skills: Strong knowledge of MS Office – including Outlook, Word, and Excel – and CRM.
• Education and Certifications: An associate or bachelor’s degree in business administration or equivalent is a plus.

Other titles: Administrative Clerk, Office Assistant, Secretary, Executive Assistance, Contract Administration, Receptionist

Job Type: Fixed term contract
Contract length: 14 weeks

Salary: $23.00-$25.00 per hour

Benefits:

• Work from home

Flexible Language Requirement:

• French not required

Schedule:

• Day shift

Work Location: In person

Application deadline: 2023-08-18
Expected start date: 2023-08-21