WeighPack Systems Inc Hiring for Administrative Assistant at Montréal, QC Full Time

Who we are:
We design and manufacture packaging machines and automation solutions for the food and pharmaceutical industries. We thrive with passionate people who love working in a fast-paced environment driven by commitments, results and the never-ending challenges to solve problems with regards to product development and manufacturing. Due to our complex product line and manufacturing processes, success is achieved through strong collaboration and trust of our multi-disciplined, multi-cultured team. As product people we are driven by excellence to produce great products for our clients.

Role:
We are seeking an experienced Administrative Assistant who thrives in an entrepreneurial and fun environment and is driven to achieve great things. You will support a rapidly growing organization by helping the Executive team maximize their efficiency.

The ideal candidate will be highly organized, super detail focused, naturally curious, as well as a self-learner with lots of initiative and energy. This is a new position in our company and we want someone who gets involved, and makes a difference. You’ll need to be dynamic, emotionally strong, and able to work with little direction.

You strive for perfection, and you drive for optimization and you simply have the ability to help others achieve more.

Outcomes of this role:
Greet employees with courtesy and direct them to the appropriate people

Answer phone calls and direct them to the right people

Perform various follow-ups by phone and email

Receive, scans and distribute the mail

Assemble and prepare client files

Coordinate the sending of correspondence to clients and other stakeholders

Write, layout and correct various administrative documents

Print documentation for executive team

Provide excellent customer service at all times

Research information for executive team

Classify and file fully executed contracts and various administrative documents in a contract database

Execute various clerical tasks on the computer using ADP and Syspro

Ensure the confidentiality of the contents of the documents and forward them within the prescribed deadlines

Assist executive team in the performance of their duties and projects.

Participate in the logistical coordination of meetings, conferences in which the company participates including preparing presentations, coordinating travel and catering.

Perform any other tasks necessary for the proper functioning of the office and the meeting of its organizational objectives, including noting attendance, purchase of office supplies, answering the door, scheduling appointments, and ensuring that the offices and kitchen areas are kept clean.

Produce job costing and labor analysis

Manage expenses and prepare expense reports

Other stuff we look for:
Bachelor’s degree or DEC

3 years experience in an administrative function, working in a high pace manufacturing environment

Proficiency with MS Office suite

An energetic, highly motivated individual, strong interpersonal skills, assertive in a team environment

Excellent written and verbal communication skills in French and English

Why People love working with us:
Amazing peers! We truly have a fun, dynamic and friendly team who supports each other’s success.

An ultra-modern and brightwork environment at the intersection of highways 13 & 40.

Monthly social event, sports teams, wellness workshops and more.

Flexible hours and work from home.

Growing business.

WeighPack University, where we offer learning and career advancement opportunities.

Visit us at www.weighpack.com

We thank all the candidates for their interest, however only those selected will be contacted.