Vredevoogd Heating and Cooling Hiring for Accounting Administrative Assistant Job at Grandville, MI Full Time

JOB SUMMARY:

The purpose of this position is to assist in the various areas/processes of the administrative team to continue to provide excellent service to both our internal and external customers.

KEY AREAS OF RESPONSIBILITY:

Accounts Receivable

• Obtain paperwork from prior day jobs and distribute to necessary staff for processing.
• Provide back up support to Accounts Receivable team members as necessary
• Assist in monthly billing process and follow up with customers on open balances/payments outstanding
• Assist in reviewing daily invoices to ensure proper reporting in accounting software

Accounts Payable

• Obtain packing slips, process receipt of goods, match with purchase order and process invoice in financial software as part of 3-way match. Review and analyze any discrepancies between the 3-match system and follow up with appropriate party on any discrepancies before processing/paying vendors.

• Match each invoice item against current pricing vs price in Pricebook or PO and notify management of any discrepancies.

• Work with other AP team members to assist in month end statement checks and follow up with vendors on discrepancies

• Work closely with warehouse/finance team members to confirm return/warranty credits

• Provide back up support for other AP team members

Permits/Inspections

• Identify necessary permits to be filed and complete application/payment process for identified jobs.

• Coordinate with Accounts Payable team to match payments to proper jurisdictions.

• Assist in coordinating inspections after job is completed, as necessary.

• Communicate with customers in regard to the inspection process.

Other Duties:

• Assist in filing rebates on behalf of customers with local utility companies.

• Other office duties as assigned.

QUALIFICATIONS:

-Strong commitment to world class customer service

-Strong multi-tasking skills; phone, computer, and people skills

-Build and encourage a positive work culture and be a willing and engaged team player

-Ability to sit for long lengths of time

-Ability to be flexible and effectively handle change

-Experience with Windows-based operating systems, plus proficiency in the Microsoft Office Suite

-Experience working in administrative/accounting/finance team function desired

COMPANY EXPECTATIONS:

Vredevoogd Heating & Cooling always expects its employees to adhere to our core values:

• Do the Right Thing

• Be Committed to Excellence

• Show Others That You Care

Job Type: Full-time

Pay: Up to $45,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Physical Setting:

• Office

Schedule:

• Monday to Friday

Supplemental Pay:

• Bonus pay

Ability to commute/relocate:

• Grandville, MI: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)

License/Certification:

• CPA (Preferred)

Work Location: One location