VIRTUA Hiring for Project Administrator – Digital Transformation Office (Remote) at Marlton, NJ Full Time

Job Summary:
The Project Administrator utilizes program management to provide oversight and deliver projects that optimize Virtua investments, as well as manage the Digital Portfolio, processes, and work groups to support the Virtua’s Digital Strategic Imperatives. Responsible for the coordination of work efforts, team members, and third-party contractors or consultants in order to deliver projects according to plan. Assesses all resource needs, creating and managing the budgets for assigned projects. Leads all phases of the project life cycle including spearheading vendor contract reviews, managing and documenting project phase tollgate reviews through project execution and closure.

Position Responsibilities: Project/Program Management

Analyze and aligns related projects in a program to ensure they are appropriately scoped and sequenced based on dependencies to derive maximum business benefit

Monitors and coordinates dependencies across projects in the program to create efficiencies and resolve conflicts

Ensures projects in a program have key performance indicator (KPI) metrics defined for project success

Facilitates the development of project/program charters and integrated timelines to provide risk assessments and issue escalations

Leads projects as assigned using sound project management methodology through all phases of the project life cycle

Plans and implements all aspects of project processes including project integration, scope, time, cost, quality, human resource, communication, risk, procurement, and stakeholder management including but not limited to:

Engaging project stakeholders to identify and plan project scope

Planning and managing the project schedule

Developing and controlling the project budget

Developing and executing a communications plan

Identifying risks and planning mitigation/exploitation strategies

Managing project issues and escalating as appropriate

Organizing and managing a diverse matrixed-ing project team

Along with designated operational project sponsors, leads project governance groups to ensure projects remain on budget, schedule, and scope

Manages and implements projects according to scope, plan, and budget using appropriate resources (staff, system training, consulting, and equipment) and templates

Leads vendor selection process including identification of critical success factors, develops requests for information (RFI) and manages vendor demos in conjunction with the Virtua Support Services department

Coordinates vendor contract reviews according to Virtua policy and process

Leverages Virtua’s tools and procedures for sound project management

Works with various Virtua clinical and support departments to effectuate projects, including but not limited to VMG, IT, Legal, Marketing, HR, and Finance

Business Relationship Management

Develops and fosters relationships with councils, stakeholders, and functional areas to gain a deep understanding or project needs, and to serve as their advocate and liaison within the DTO

Leads regular interactions with key business stakeholders and operational leadership to inform, alert, negotiate, and maintain strong relationships and shared vision for the project/program outcomes

Understands and translates customer business requirements and goals to applicable groups to best align project delivery

Serves as the customer point of contact for assigned projects

Tracking and ing

Authors and distributes project specific status ing on Key Performance Indicator (KPI) metrics, schedule, budget, scope, risk, and issue variances

Coordinates communication and matrixed-support of projects/programs

Monitors and maintains project/program statuses to ensure accuracy and transparency for Dashboards and Analytics to reflect program, demand, and capacity

Maintains project documentation within existing project management tools, such as MS Project and MS SharePoint

Program Development

Works with DTO and functional areas to balance the availability of required skills across multiple projects within a program

Develops and maintains Program roadmap, including demand and resource management

Solicits voice of the customer from internal Virtua team members

Keeps current in project management methodology trends

Participates in the development and continuous improvement of departmental processes, procedures, and tools

Provides after hours support as needed

Performs other duties as assigned

Position Qualifications Required :Required Experience:
Minimum 4-6 years of project management experience, healthcare background preferred

Knowledgeable regarding the business of health care (clinical, operational, and financial), the flows of information, and emerging technologies

Experience with MS Project, SharePoint, and MS Office

Must have proven leadership skills and an Agile, positive, flexible approach

Must be able to work with diverse groups of clinicians and administrative personnel

Must be able to function autonomously and as part of a team

Must be able to deal with ambiguity and multiple priorities in a busy, decentralized, multi-entity environment

Must be an excellent role model with a commitment to quality and with the ability to convey confidence in project methodology

Must have excellent presentation and speaking skills

Must have excellent written communication, and organizational skills

Required Education:
Undergraduate degree or equivalent in Marketing, Information Services, Computer Science, Business, or Hospital Administration is required

Applicable healthcare experience may be substituted if the degree is in a different field

Graduate degree preferred

Training / Certification / Licensure:
PMP certification preferred