VINCI Hiring for Eltek Systems – Administration Coordinator M/F Job at Oundle, England Full Time

Eltek Systems are an International industrial process and automation solutions provider, being part of VINCI Energies has allowed it grow in exciting and secure manner. We are currently recruiting for an Administration Coordinator to join our Finance and Admin team. The role will see you carry out a variety of administration and finance tasks. The ideal candidate will have worked a similar role in an Engineering/Technical environment.

Package: Up to £25,000 p.a. + Pension + Healthcare + Electric Vehicle Car Scheme + Share Scheme + 25 days Holiday

The Role

To provide Administration duties including Accounting transactions processing and checks on Supplier Invoice posting, statement reconciliation and payments along with Timesheet coordination and administration. Reception coordination and support to the Finance and Admin team on HR, Health and Safety and Environment processes, reporting and coordination.

Main Duties:

• Support the Business Manager and Finance Business Partner with coordination and progression of HR processes for Starters, Leavers, Staff changes, reporting, systems updating, communications and coordination with staff and the Group HR team.
• HR Policy documentation and ensure monitoring and compliance
• Assist with Recruitment
• Maintain and report on Environmental metrics
• Provide and support Health and Safety reporting ensuring compliance with legal, group and internal reporting requirements
• Processing of Supplier related transactions, Statement reconciliation, Supplier payments posting, payment allocation in the system and provide suggested payments run
• Processing of Timesheets, Expenses and Absences, ensuring all timesheet are on the system and approved in a timely way
• Provide monthly payroll activities and coordination
• Provide support to the Administration team, including the smooth running of the Reception
• IR35 Compliance Checks, Recording and Monitoring, for existing Sub Contractors and any additional Sub Contractors
• Working with the Finance and Admin team, to develop, document and frequently review compliance to processes and establishing a Team User Best Practice guide of procedures
• Support the Finance compliance and Tax Auditors, for information requests

• An awareness and experience of using a large system / ERP computer system (desirable)
• Experience in Payroll Processing (desirable)
• Knowledge of IR35 requirements (desirable)
• Team player attitude with a willingness to learn and develop tasks and processes (essential)
• Supportive, Proactive and outstanding communication skills (essential)