VGN Resources Group, Inc. is Looking for Event Coordinator Full Time

Event Coordinator

Do you enjoy planning projects from beginning to end?
Can you juggle organizing multiple events simultaneously?
Are you interested in being part of a dynamic team involved in events dealing with a cross-section of important issues?

VGN Resources Group and Mahihkan Management (VGN-Mahihkan) are looking for someone to help us plan logistics for virtual, in-person and hybrid events. Our events are mostly government or Indigenous-focused and consist of workshops, conferences, and forums. We are not “party planners“. If this interests you, then please apply today!

What You Will Do

Under the general supervision of, the Senior Event Manager, the successful candidate will be responsible for:

• Organizing event logistics including registration, communications, speaker management, technical support, catering, graphic design, and customer service;
• Obtaining quotations, hiring and managing reliable subcontractors for events, including venues, hotels, caterers, cultural performers, Elders, and technicians;
• Communicating with other VGN-Mahihkan staff and contractors to ensure that deliverables for the events are provided in a coordinated manner, including facilitation, notetaking, translation and report writing;
• Responding to event emails in a timely manner;
• Helping projects stay within budgets and meet deliverables in workplans; and
• Performing other administrative duties as required.

Essential for the Position

• Flexible and adaptable to shifting priorities to meet changing demands and circumstances;
• Having a desire to improve the quality of our services and willing to help anticipate, identify and resolve potential issues and problems;
• Motivated to participate in self-improvement and learning opportunities;
• Willingness to travel throughout Canada on assignments, as required; and
• Living in the Lower Mainland region of British Columbia.

Required Experience

Candidates will provide a cover letter and resume identifying that they have at least two years’ experience working in the capacity of an event coordinator or event planner. We will only consider applicants who are legally able to work in Canada as of the date of this job posting and will not offer sponsorship for permanent residency applications. Candidates must provide references.

Desirable Experience

It is an advantage for candidates to identify experience working on events involving issues affecting, or of relevance to Indigenous persons in Canada, including First Nations, Inuit, and Métis peoples. Experience in working with Zoom and Microsoft Teams would be helpful. Knowledge of graphic design platforms (e.g., Canva) and event registration software (e.g., Eventbrite, Eply) is also an asset.

Working Conditions

The Event Coordinator position will generally work from their home office and be expected to work 35 hours per week according to a flexible schedule. The candidate will work with the Senior Event Manager to establish a schedule that meets the workflow requirements of current events.

What we Offer

The successful candidate for the Event Coordinator position will receive:

• An annual salary that is competitive with industry standards;
• 3 weeks paid vacation per year;
• Paid time off for all statutory holidays and other protected time off per the BC Labour Code;
• Paid time off for all non-statutory holidays between Christmas Eve and New Year’s Day;
• An extended health benefits plan, paid 50% by VGN-Mahihkan, following three-month probation period;
• A notebook computer; and
• A cell phone and communications allowance.

If You are Interested

Please send your resume and covering letter to our Director of Events: [email protected] by Friday, April 28, 2023. We thank everyone for their interest but will only be in touch with those who we select for an interview.

A Final Word

VGN-Mahihkan is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit, and oppose, discrimination and harassment based on ancestry, colour, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, provincial, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, and training. VGN-Mahihkan hires individuals based on their qualifications and merit, and on its projected business needs.

Job Types: Full-time, Permanent

Salary: $55,000.00-$65,000.00 per year

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Work Location: Remote

Application deadline: 2023-04-28