Vertex – LLC Hiring for Office Assistant at Bronx, NY, US Full Time

We’re searching for a diligent office assistant to provide administrative support. You’ll be responsible for responding to all complaints and questions in a friendly and timely manner, implementing office standards to streamline our processes, scheduling appointments, and company trips, ordering office equipment, and marketing our brand through community events and print and digital mediums.

Applicants should be extremely thorough, possess excellent communication skills, and have some background in customer service.

Send us your resume today to become part of the team! Compensation :

$15 – $17 hourly

Responsibilities :

• Inform team members regularly about the status of projects and any setbacks or achievements
• Order office equipment and supplies as needed
• Strengthen existing abilities and gain new ones by participating in training opportunities
• Oversee online and print marketing efforts
• Coordinate any company parties, necessary appointments, or travel

SPECIFIC DUTIES and RESPONSIBILITIES

• Work closely with the Clinical Director to support administrative functions and timely processing of all OASAS s
• Handles incoming calls during clinic hours while maintaining a polite, consistent phone manner using proper telephone etiquette
• Take messages and deliver them to the appropriate staff
• Welcomes and greets all clients and visitors, in person or over the phone
• Maintains an accurate record of clients seen each day
• Manage all staff clinical schedules, which includes appointments and cancellations
• Schedule all client appointments with accuracy
• Accept payments and provide receipts for services
• Work collaboratively with the program / clinic assistant to ensure the availability of client forms and surveys
• Maintain an adequate supply of new client materials
• Receives general clinic mail as well as other deliveries and directs appropriately
• Keep the reception area neat and organized
• Other designated duties

Qualifications :

• Prior experience in office management or our industry is a plus
• High school diploma or GED required, some college experience preferred
• Enjoys talking with customers and can communicate through verbal and written channels
• History of being deadline-driven and extremely organized
• Proficient in basic computer software and can quickly learn to use new programs

About Company

Vertex’s mission is to create an environment that is nonjudgmental and supportive, based on humanity’s attributes. Vertex offers services to women, men, LGTBQ+, non-binary, families, and friends to begin the recovery and healing process, all based on compassion, respect, and trust.