Vaya Health Hiring for Talent Acquisition Onboarding Coordinator Job at Asheville, NC Full Time

LOCATION: Asheville, NC

SALARY: Depending on qualifications & experience of candidate. This position is non-exempt and is eligible for overtime compensation.

GENERAL STATEMENT OF JOB:

The Talent Acquisition Onboarding Coordinator performs recruitment, pre-employment, and new hire onboarding activities at Vaya Health. This position serves as a liaison between conditionally hired team members, hiring managers, the HR team, and internal stakeholders like Information services. Provides support with various professional and administrative level duties including preemployment screening & forms, tracking of applicants “in-process”, clerical responsibilities, stakeholder communications, consultation with internal departments, and scheduling of start dates/onboarding/training. This position will be trained by and take direction from the senior level Talent Acquisition Analyst.

Note: This position requires access to and use of confidential healthcare information or protected health information (PHI) as described in laws addressing patient confidentiality, including, but not limited to, the federal HIPAA law, the Confidentiality of Alcohol and Substance Abuse Patient Records law, 42 CFR Part 2, and various state laws. As such, the individual filling this position shall be required to be trained regarding such laws and shall be required to observe those laws in his/her capacity as an employee of Vaya Health. The individual filling this position shall also sign a confidentiality statement as an employee of Vaya Health.

ESSENTIAL JOB FUNCTIONS:

Candidate Experience, Communication, and Onboarding

• Coordinates pre-employment activities as part of the conditional offers to include pre-employment background checks, certification/licensure checks and assists the Talent Acquisition team with all other aspects of an efficient pre-boarding, onboarding, and new hire process.
• Communicates with the hiring managers, talent team, and new hires to assist in answering questions.
• Coordinates new hire start dates and initiates access and equipment requests for new hires.
• Provides friendly and helpful customer service to hiring managers, candidates, and fellow team members.
• Responsible for pre-employment onboarding to Vaya Health both through the new hire process in applicant tracking system and coordinating the completion of new hire forms.
• Maintain a comprehensive list of new hires to include in the monthly New Employee Orientation Program. Communicates new hire orientation dates to all parties. Works closely with the HR Organizational Development team for new hire orientation scheduling and warm handoff.
• Takes partnership with leadership to problem solve any barriers to optimal candidate experience.
• Ability to work in the office environment 1-2 days per week for new hire meetings, physical filing, and/or other recruitment or onboarding related events.

Administrative Duties

• May be asked to help new hires with I-9 completion, Conflict of Interest forms, Confidentiality, and or other pre-employment requirements.
• Help collect forms and communicate with other HR team members for filing. May be asked to direct file or serve as back-up for filing, as volumes dictate.
• Manage the technical through-put of screening forms (within applicant tracking system, background screening platform, etc.)
• Assists talent acquisition team with talent tracking data (new hires, transfers, time to fill, candidate flow, etc.)
• Understand regulatory requirements, policy requirements, and industry trends.
• Help ensure fair and equitable recruitment practices in accordance with Vaya values, policies, and all applicable employment laws.

HR General Support

• Train as back-up for initial candidate resume/position screening.
• Help coordinate Talent Acquisition events, such as job fairs, mass hire events, and college recruiting events.
• knowledgeable of Vaya HR policies and processes to support internal departments.

QUALIFICATIONS & EDUCATION REQUIREMENTS:

A High School Degree is required, an Associate’s Degree in Human Resources, Business, or related fields of study is preferred with:

• 2 years in Human Resources, administrative support, professional customer service, or equivalent
• Exposure to and knowledge of human resources best practices
• Proficiency with electronic records management or similar organizational tracking software systems

PHYSICAL REQUIREMENTS:

This position must have the ability to establish appropriate and respectful relationships/partnerships with organizational personnel. Ability to work with a multidisciplinary team approach. Ability to assume a helping role and to intervene appropriately to meet the needs of providers, consumers or families served. Works within the established ethical guidelines developed for the profession.

KNOWLEDGE, SKILL & ABILITIES:

• Relationship oriented consultation skills.
• Customer Service skills.
• Strong business and HR acumen, including ability to diagnose and analyze problems and drive appropriate solutions.
• Strong analytical and problem-solving skills
• Ability to work independently and manage multiple priorities.
• Very good written and verbal communications skills; experience speaking in front of groups.
• Highly proficient in Microsoft Office
• Strong drive for results.
• Ability to adapt to new technologies and trends in the talent market.
• Effectively executes on plans, drives for results and takes accountability for outcomes; perseveres and does not give up easily in challenging situations; takes full accountability for achieving desired results.
• Upholds and models Combined values and always be willing to listen to both sides of an issue; is direct, truthful and trusted by others; acts as a team player; acts ethically and maintains a high level of professional integrity.
• Willingly does more than is required or expected in the job; meets objectives on time with minimal supervision; eager and willing to go the extra mile in terms of time and effort; is self-motivated and seizes opportunities to make a difference.

DEADLINE FOR APPLICATION: Open Until Filled

APPLY: Vaya Health accepts online applications in our Career Center, please visit http://www.vayahealth.com/careers-overview/ Ind.001