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Admin & Office Assistant
Value added Solutions, Inc Hiring for Executive Assistant Full Time
- Provide general administrative support to Facility Engineering Manager and Deputy Facility Engineering Manager
- Maintaining schedule/calendars
- Setting up meetings
- Tracking of time critical assignments
- Tracking of completion of routines
- Safety meeting attendance
- Required training
- Other requirements
- Answering phones/taking messages
- Formatting of Word, Excel, Powerpoint and other documents
- Distribution of communications
- Administrative support (backup) to Facility management
- Act in capacity of Facility Operations Safety Committee (FOSC) secretary
- Schedule FOSC meetings
- Take and document minutes of FOSC meetings
- Distribute FOSC minutes
- Tracking of FOSC action items
- Ordering and maintaining of office supplies, materials, etc.
- Authentication of documents in SmartPlant Foundation
- Tracking of documents for engineering manager approval
- Tracking and updating of Plan of the Week (POW) schedule activities for engineering
- Tracking and updating of STAR and other assignments for Management Review Board (MRB)
- Design (DCF/DCP) queries for impact reviews, construction estimates, incorporation request, Davis-Bacon calls, etc.)
- Savannah River National Labs (SRNL) interface for coordination of reviews, approval, status updates, distribution, etc.
- Incorporation of amendments for system design description (SDD) documents.
- Creating STAR items for tracking of critical engineering activities.
- Assisting with assembly/formatting of annual system health s and other trending/tracking of system health items as needed.
- Organizational chart updates
- Maintain system matrix current per updates from managers.
- Copier key operator.
- Other duties as determined by Facility Engineering Manager or Deputy.
The Engineering Administrative Assistant will be assigned to shift 32 (4 x 10 hr Mon – Thu). Initial job duration is 1 year from 3/1/2023 – 2/29/2024. The Admin Assistant will be expected to work on-site but is eligible for situational telework contingent on work performance and facility need.
For persons with disabilities: If you require assistance completing, or are unable to complete the online resume/application process, please contact:
VAS Human Resources @ 803-644-0070
Mon. – Fri. 9am – 4pm
237 High Gate Loop
Aiken, SC 29803
Value Added Solutions, Inc. is an Equal Opportunity Employer and supports a drug-free work environment.
Job Requirements
Date Needed By
2/27/2023