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About The Position
Magnolia Plumbing, LLC is seeking a Utility Operations Coordinator to support our growing Underground Utilities Division. This position serves as a critical link between office and field operations, assisting Senior Project Managers and Field Superintendents in the planning, execution, and close-out of utility service projects. This is an excellent opportunity for a highly organized and motivated professional looking to build a long-term career in utility construction and operations management.
The Utility Operations Coordinator supports the Senior Project Manager and Field Superintendents in planning, execution, and close-out of utility service projects. This role serves as a critical link between office and field operations, helping ensure projects are completed safely, on schedule, within budget, and in compliance with project requirements.
The ideal candidate is organized, detail-oriented, and possesses strong communication and administrative skills. This position offers excellent opportunities for professional growth and advancement within utility construction and operations.
Requirements
- High school diploma or equivalent required.
- Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.
- Proficiency with Adobe Acrobat.
- Strong computer and data-entry skills.
- Excellent written and verbal communication skills.
- Professional email and business correspondence skills.
- Strong organizational skills with exceptional attention to detail.
- Ability to manage multiple tasks and priorities in a fast-paced environment.
- Ability to work effectively with both office and field personnel.
Nice To Haves
- Two (2) years of experience in utility construction, utility operations, project coordination, project administration, or project management preferred.
- Experience working with underground utility, water, sewer, stormwater, electric, gas, or telecommunications projects preferred.
- Familiarity with construction documentation, permitting, and project scheduling preferred.
- Associate or bachelor’s degree in construction management, Engineering, Business, or a related field is a plus.
Responsibilities
- Assist Senior Project Managers and Field Superintendents with daily project coordination and administration.
- Support project planning, scheduling, customer communication, and tracking of project milestones.
- Maintain project documentation, including permits, contracts, change orders, daily reports, and close-out packages.
- Monitor project budgets, costs, and expenditures to help ensure financial objectives are met.
- Coordinate communication between field personnel, subcontractors, vendors, clients, and regulatory agencies.
- Prepare and distribute project correspondence, reports, meeting minutes, and other project-related documentation.
- Pull permits and schedule inspections.
- Track material deliveries, equipment needs, and project schedules.
- Maintain organized digital and physical project files.
- Support project close-out activities, including final documentation and client deliverables.
- Perform other duties as assigned to support successful project execution.
Benefits
- Medical benefits starting the first of the month
- Company-paid life insurance
- Long-term disability
- Company contributions to 401(k)
- Company contributions to HSA
- Company-paid Employee Assistance Program (EAP)
- Company-paid mental health coverage
- Company-paid Basic Life Insurance Policy
- Paid time off (PTO) available from day one
- Opportunity to pursue trade school and ongoing professional development
- Safety Incentive bonus