University of Warwick Hiring for Finance Officer Job at United Kingdom Full Time

Permanent position, 36.5 hours per week.

The Department of Economics is seeking an experienced finance administrator to provide frontline account support to teaching, research and general activities within the Department. Duties will include acting as a first point of contact for finance related queries, supporting the procurement of a variety of goods and services, preparing management information, and assisting with the preparation of management accounts, forecasts, and the five year plan.

You will have an Accounting Technician (AAT) or equivalent qualification together with GCSEs in Maths and English (or equivalent). The successful candidate will have the ability to communicate confidently with a diverse range of people, to interpret and adhere to the requirements of financial procedures, and to prioritise a varied workload. Excellent numerical and analytical skills with the confidence to manipulate and present financial data accurately are essential.

This is an excellent opportunity to a join the vibrant Economics community and contribute to the activities that consistently result in the department ranking in the top 5 economics departments in the UK for research and teaching.

As a member of staff at Warwick you can enjoy a wide range of competitive benefits. The University also offers a wide range of learning and development opportunities, and we will work with you to support your career development. We respect and reward achievement and recognise the importance of a flexible total reward package. Take a look at the benefits that are on offer, including an attractive pension scheme, a generous annual leave entitlement including Christmas closure, family friendly policies, and discounted Warwick Sport membership.

We will consider applications for employment on a part-time or other flexible working basis, even where a position is advertised as full-time, unless there are operational or other objective reasons why it is not possible to do so.

For an informal chat about the role, please contact Sarah Duggan, Head of Administration (Business and Research) via s.duggan@warwick.ac.uk to arrange a convenient time – we would welcome the opportunity to talk to you!

Interview Date: TBC.

Job Description

JOB PURPOSE

To provide frontline accounting support to the members of staff and students of the Department of Economics. Prepare management information, budgets and costings for the Department’s different activities and assist with the preparation of management accounts, forecasts, and the five year plan for the Department. Liaise internally between accounting and non-accounting staff, and communicate financial information externally to related third parties.

DUTIES & RESPONSIBILITIES

1. Period end close activities, including the preparation of journals, manual cost allocations and accruals, preparation of management accounts for budget holders and production of monthly monitoring reports for activities. Provision of assistance to the Finance Manager with respect to quarterly financial and management reporting, and five-year plan preparation.

2. Provide advice to the Administrative Assistants, with particular reference to internal controls and financial regulations. Deal with exceptional items, including resolving errors with originators and provide cover for the Administrative Assistants in respect of expense claims and other financial matters only.

3. Ensure that transactions relating to the Department’s income & expenditure that have been posted to the University’s financial system (SAP) reflect a true and fair representation of activity. The post monitors, and reconciles where necessary, transactions (e.g. purchase orders, sales invoices etc.) processed by the Administrative Assistant, or others, to ensure that they have been correctly recorded.

4. To produce detailed management information directly to managers within the Department as required, including ad hoc SAP reporting, analysis and data manipulation.

5. Prepare detailed budgets for activities within the Department. Provide support to budget holders in managing financial budgets by highlighting areas of over spend and advising on possible remedial action.

6. To source and provide routine advice and assistance to non-accounting staff about the University’s financial systems and procedures (including VAT treatment, contract administration and ensuring compliance with financial regulations).

7. In consultation with the Finance Manager, Head of Administration (Business and Research) and others, implement and develop new systems and procedures to improve upon the efficiency of the department in delivery of its management information and financial processing.

8. To provide assistance with costing activities, calculating breakeven points and sensitivity analysis if required.

9. To authorise departmental expenses, purchase invoices and VAM/Unitemps payroll payments, overseen by the Head of Administration (Business and Research) where necessary.

10. Attendance at management meetings to discuss financial results and planning.

11. In consultation with colleagues in the Finance Office, advise on the creation of GL codes, cost centres, profit centres, projects and internal orders to meet the Department’s reporting needs.

12. In conjunction with the department’s Research Manager, monitor grant funded activity ensuring that expenditure is appropriately coded and advising on remedial action re spend behind profile or over budget.

13. Undertake ad hoc tasks commensurate with the role as directed by senior academics/staff within the Department.