University of Warwick Hiring for Finance Assistant Job at United Kingdom Full Time

Full Time, Permanent

Would you like to work for a world-renowned department within the University of Warwick? Could your organisation skills be the key to our financial success?

The role of Finance Assistant at WMG is to support financial administration of WMG’s multi-million-pound research portfolio including WMG’s High Value Manufacturing Catapult research funding and its associated projects.

The role will involve collating data in support of claims, archiving and management of audit evidence, and liaising with WMG staff in relation to the various timesheet requirements which play a critical part in underpinning our successful management of high value research grants. You will be highly organised, an excellent communicator and have the confidence to take ownership and make appropriate decisions within pre-defined guidelines.

Educated to GCSE level or equivalent to include Mathematics and English (grades A-C) with experience of working within a finance environment, knowledge of using Microsoft Office, particularly EXCEL and Word is essential. Familiarity with a finance accounting package (SAP preferable) would be desirable and possession of a part-qualified AAT accountancy qualification or equivalent is advantageous.

In return, we will provide a great range of benefits which include an attractive pension scheme, 26 days holiday plus bank holidays and Christmas closure, some fantastic savings on a wide range of products and services, and excellent learning and development opportunities.

At WMG we are committed to supporting staff to achieve their potential. We currently hold the Athena SWAN Silver Award and the University of Warwick holds an Institutional Silver Award: a national initiative that recognizes the advancement of gender equality, representation, progression and success for all in academia. We are supportive of staff with caring responsibilities including a generous maternity/paternity/adoption/parental leave policy, and onsite childcare facilities. We will consider applications for employment on a part-time or other flexible working basis, even where a position is advertised as full-time, unless there are operational or other objective reasons why it is not possible to do so.

Interview Date: TBC

Job Description

JOB PURPOSE

To support the Head of Financial Operations and 2 Finance Managers in the administration of WMG’s multi-million pound research portfolio including WMG’s High Value Manufacturing Catapult research funding and its associated projects.

DUTIES AND RESPONSIBILITIES

1. To liaise closely with the University’s and WMG’s Finance and HR Departments to obtain evidence necessary to support WMG’s research grant claims made to the funder. This will include collating relevant copy purchase orders, invoices, and HR records and ensuring the completeness of the evidence in accordance with funder guidelines.

2. To ensure that the supporting documentation for audit is in order.

3. To collate and analyse data from the finance system and paper records necessary for the preparation of claims.

4. To liaise with WMG staff with relation to the various timesheet requirements over the research portfolio and ensure that they are compliant with each funder’s requirements and budget profiles.

5. To verify apportionment of hours on projects from staff timesheets.

6. To monitor fixed asset usage and logs.

7. To contribute to the preparation of paperwork for audit visits carried out by the funder.

8. To ensure archiving of project evidence happens regularly, and that the retention of documents is compliant with funder requirements.

9. To attend and produce minutes for finance team meetings to discuss research projects.

10. To assist the Finance Managers with ad hoc assignments.