University of Warwick Hiring for Education Secretary Job at United Kingdom Full Time

Permanent, Full-Time Position

36.5 hours a week (100% FTE)

Warwick Medical School is seeking an enthusiastic, self-motivated individual to fill the post of Education Secretary. This role will be responsible for providing high quality support for the successful delivery of programmes ensuring that our students, who are all healthcare professionals, receive an excellent student experience.

You will be in the pivotal role of providing excellent customer service, as the first point of contact for key operational and academic staff. You will be responsible for diary management, being the central point of contact for document dissemination, arranging and coordinating meetings, booking venues, and organising hospitality.

For informal enquiries about the role, please contact Samantha Wade, Operations Manager, Warwick Medical School, at [email protected] or 024 7657 5208.

Closing Date: Friday 15 October 2021

Interview Date: Monday 25 October 2021

Job Description

Job purpose

Within this role, you will provide operational support for senior academic and administrative staff. This is an opportunity to use your significant skills and experience in administration or as a personal assistant, preferably from an HE background to support the successful delivery of programmes ensuring that our students, who are all healthcare professionals, receive an excellent student experience.

Duties and responsibilities

Operational:

1. Provide operational support for the Head of Operations, Director of Undergraduate Studies, Director of Postgraduate Taught Programmes and Postgraduate Academic Leads, to include diary management, central point of contact for document dissemination, arranging and coordinating meetings, booking venues, and organising hospitality.

2. Planning committee, group and staff meetings up to one year in advance.

3. Secretariat duties as required.

4. Being the point of contact for Warwick Medical School plagiarism investigations, liaising with academics concerned, contacting the student as necessary, maintaining accurate records, and taking minutes of Plagiarism meetings.

5. Administering the teaching only honorary appointments process for Dentistry, maintaining records, sending details onto the Head of Dentistry and Head of Clinical Faculty, and liaising with the Academic Office as required.

Finance:

6. Processing invoices from external speakers who have taught on modules, marked work, or supervised students.

7. Processing expenses claims for interviewees.

8. Processing purchase orders as required, for example, travel, accommodation, and payments for conferences.

9. Being the central point of contact for all Sessional Teacher Payments (STP)/Graduate Teaching Assistants (GTA) contracts and queries, including processing all paperwork for external speakers, liaising with the STP/GTA teams to request contracts, verifying identification documents, enabling speakers to be paid for work completed on modules.

10. Liaising with both Finance and HR Departments to ensure all documentation is received, and payments are authorised and made to speakers as quickly as possible

General:

11. Administering staff sickness absence, advising the team and Academic Leads when a member of staff is off sick.

12. Coordinating Academic and CPD Programme Administration stationery orders.

13. Arranging national and international travel, including flights and accommodation, travel and payments for conferences, seminars and meetings.

14. Assisting in the recruitment process for new and existing roles. Liaising with HR to ensure all applications are received, arranging interviews, preparing interview packs for panel members, assisting on the interview day, and taking copies of right to work documents.

15. Other duties may be required in consultation with the Operations Manager.