University of Victoria is Looking For at Victoria, BC Full Time

Additional Posting Information:
N/A

Salary posted will be pro-rated based on FTE

Classification

Secretary/PB7

Hours of Work

Monday to Friday, 8:30 am – 4:30 pm

Start Date

7/25/2023

End Date

3/30/2024

Employee Group:
CUPE 951 – Term

# of Hires Needed

1

Category

Administrative and Support Services

About this Opportunity

The University of Victoria is one of Victoria’s largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.

Job Summary

Working closely with the Assistant to the Director and the Graduate Secretary, this position provides support for the school’s undergraduate and graduate programs, including recruitment, marketing, admissions, student support, and updating student records. In addition, this position also provides support to the Director, Administrative Officer, faculty members and sessional instructors including social media coordination, event organization and support, promotion of current and emerging programs and research in the school, preparing the school’s newsletter, ordering textbooks, organizing exams, updating class schedules, preparing s and statistics, photocopying and special projects as assigned.

May require occasional travel to attend recruitment events.

Job Requirements

This position requires a level of education, training, and experience equivalent to 3 years of experience working within a comparable environment.

Knowledge/Skills/Abilities:
Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.

Ability to prioritize and manage time and tasks with attention to detail

Ability to problem solve by using judgement, independent thinking and/or analysis.

Ability to interpret policies and procedures.

Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences.

Ability to work independently and as a team member

Ability to adapt to changing work environments

Experience composing various business communications such as emails, memos, and s.

Experience scheduling meetings and calendar coordination.

Experience in maintaining confidential and sensitive information.

Ability to provide effective customer service.

Experience with event planning and coordination.

Proficiency with computer applications (i.e., MS-Office Suite, Adobe Create Suite, content management systems).

Knowledge of BANNER, AIRS, CAPP, FAST, Cascade, LiveWhalte, and Google Analytics is considered an asset

Familiarity with UVic calendar, programs, policies, procedures and business systems is considered an asset

Specialized Knowledge/Education

Secondary school diploma or equivalent.

Territory acknowledgement

We acknowledge and respect the lək̓ʷəŋən peoples on whose traditional territory the university stands and the Songhees, Esquimalt and W̱SÁNEĆ peoples whose historical relationships with the land continue to this day.

Equity and Diversity Statement

UVic is committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. In pursuit of our values, we seek members who will work respectfully and constructively with differences and across levels of power. We actively encourage applications from members of groups experiencing barriers to equity.

Read our full equity statement here: www.uvic.ca/equitystatement.

Accessibility Statement

If you anticipate needing accommodations for any part of the application and hiring process contact: [email protected] Any personal information provided will be maintained in confidence.