University of Utah Hiring for Summer Conference Office Assistant Coordinator at Salt Lake City, UT, United States Full Time

Details

Open Date 11 / 21 / 2023

Requisition Number PRN14351N

Job Title Office Assistant

Working Title Summer Conference Office Assistant Coordinator

Job Grade B

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Type Non Benefited Staff / Student

Temporary? Yes

Standard Hours per Week 19 hours / week

Full Time or Part Time? Part Time

Shift Day

Work Schedule Summary

Will vary, depending on Summer Conference needs

Is this a work study job? No

VP Area President

Department 01116 – Conference Services

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $15.00 / hr including a free public transportation pass with employment.

Close Date

Job Summary

Summer Conference Clerk / Coordinators are responsible for the day-to-day summer conference operations of the University of Utah.

This includes establishing working relationships with community partners as well as working with a team of coordinators to facilitate groups staying on campus throughout the summer.

This is a live-in position during the Summer Conference season. Summer Conference Office Assistant Coordinators directly to the Assistant Director of Summer Conferences.

This position requires on-call duty as well as evening and weekend work. Other summer-time commitments, including classes and university-sponsored extracurricular activities, will be evaluated on a case-by-case basis to determine hiring eligibility.

Housing on-campus will be provided as part of employment for the length of the Summer Conference season.

About Student Affairs

Student Affairs () is comprised of over 20 departments and is focused on supporting student well-being and success with the ultimate goal of assisting students in discovering their passion, people, and purpose.

To that end, we aim to foster an environment that encourages employees to embrace innovative service delivery methods to best meet the needs of our students.

As a result, students have the opportunity to participate in the creation of campus culture, collaboratively working alongside professional staff, student leaders, and academic partners.

Student Affairs is committed to grounding our programs, procedures, and policies in the tenets of anti-racism and inclusion.

We recognize the continued importance of education and accountability that promote equity and social justice. Our expectation is that all employees are engaged in this work to create a welcoming environment that supports the success of both students and staff and ensures they have the opportunity to be fully incorporated into university life.

Responsibilities

• Receives, greets, and directs visitors to the appropriate person or office.
• Attend mandatory weekly meetings every Tuesday at 2 : 00 pm.
• Answers telephones, providing assistance, and directing customers to the correct person or office.
• Processes and distributes mail.
• Provide customer service to all conference guests and summer students.
• Attend weekly one-on-one meetings with Assistant Director and Summer Supervisor.
• Creates and maintains files.
• Handle summer lock-outs between the hours of 6 AM and 12 AM when at the desk.
• Handle overnight lock-outs during assigned duty shifts.
• Respond to maintenance needs and provide assistance in initiating and closing out any requests.
• Answers questions about the organization and associated activities.
• Communicate housekeeping needs and concerns with the custodial supervisor.
• Establish a relationship with the Client / Meeting Planner prior to arrival.
• Facilitate and assist with on-site check-in / out for assigned conferences.
• Responsible for billing accuracy.
• Serve as a contact / troubleshooter for all guests.
• Answer all work-related calls in a timely manner. (Phone will be provided by Summer Conferencing.)
• Other duties as assigned. i.e. : assisting in the Summer Conference Office when needed, etc.

Minimum Qualifications

High school diploma or equivalency (one year of education can be substituted for two years of related work experience) required.

One year full-time customer service experience or equivalency, demonstrated human relation and effective communication skills also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

University of Utah Summer Conference experience preferred.

Special Instructions Summary

Housing on-campus will be provided as part of employment for the length of the Summer Conference season.

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.

Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action / Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status.

The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106.

The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director / Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action :

Director / Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO / AA)

383 University Street, Level 1 OEO Suite

Salt Lake City, UT 84112

801-581-8365

[email protected]

Online s may be submitted at oeo.utah.edu

For more information :

To inquire about this posting, email : em[email protected] (%[email protected]) or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems ( URS ). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work).

Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions.

Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and / or drug screen.

This includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses.

They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.