University of Rhode Island Hiring for Specialist, Pharmacy/Continuing Education Programs at Kingston, RI Full Time

Posting Number SF01342

Job Title Specialist, Pharmacy/Continuing Education Programs

Position Number 109561

FTE 1.00

FLSA Exempt

Position Type Professional Staff

Union PSA/NEA – Professional Staff Assoc

Pay Grade Level 8

Pay Grade Range $44,942 – $66,303

Status Calendar Year, Full-time, Limited

Department Information

Department Dean Pharmacy

Contact(s)

Please note: Job applications must be submitted directly online only at: (https://jobs.uri.edu)

Contact Phone/Extension

Contact Email

Physical Demands

Campus Location Kingston

Grant Funded

Extension Contingency Notes

This is a full time calendar year position, limited to June 30, 2023 with anticipated renewal.

Job Description Summary

BASIC FUNCTION:
Facilitate the successful operation of continuing education programs by performing a variety of complex activities, including assisting the Director of Healthcare Workforce Development with the planning, organization, marketing and delivery of educational programs, services, and special events.

Duties and Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES:
Coordinate logistics and registration functions for educational programs. Act as liaison between program vendors and registrants. Assist with program management of conferences that include out-of-town and weekend/evening venues.

Co-facilitate and co-organize vendors’ exhibits on-site and assist vendors’ representatives as well as various personnel (students, volunteers, etc.) involved with special events.

Implement internal and external marketing and publicity plans. Create brochures for educational programs and coordinate distribution of promotional materials for conferences.

Serve as staff liaison with conference planning committees; prepare agendas, take meeting minutes, schedule conference room reservations and catering, as needed.

Edit educational grant proposals to ensure correct grammar usage.

Organize and assess services in the development of continuing education programs.

Prepare and distribute monthly activities report(s).

Manage the review of contracts and agreements with educational partners in compliance with university guidelines.

Collect and report financial and attendee data; reconcile income reports.

Manage the financial transactions, vendor payments, accounts receivable, and budgets for each continuing education program, using Excel spreadsheets. Systemize detailed record keeping of financial and program data.

Arrange purchases of equipment and services related to the implementation of continuing education programs and the needs of continuing education programs.

Maintain program files in adherence with accreditation guidelines.

OTHER DUTIES AND RESPONSIBILITIES:
Assist in the planning of alumni events. Coordinate with appropriate alumni engagement staff.

Adapt technologies for electronic transmission of continuing education on-line registration, speaker management and planning committee engagement.

Represent the College of Pharmacy at key programs and events as required.

Supervise student workers and coordinate office calendar.

Perform additional duties as required.

LICENSES, TOOLS AND EQUIPMENT:
Personal computers, printers, word processing, learning management systems, database management and spreadsheet software. Microsoft Office.

Required Qualifications

REQUIRED:
1. Bachelor’s degree.

2. Minimum of three years of progressively responsible administrative experience.

3. Demonstrated experience with conference and events planning, and marketing.

4. Demonstrated fiscal management experience.

5. Demonstrated strong interpersonal and verbal communication skills.

6. Demonstrated proficiency in written communication skills.

7. Demonstrated supervisory experience.

8. Demonstrated computer skills (Excel, PowerPoint, etc.)

9. Demonstrated organizational skills.

10. Willingness to travel.

11. Demonstrated ability to work with diverse groups/populations.

Preferred Qualifications

PREFERRED:
1. Demonstrated experience in managing educational grants.

2. Demonstrated experience with adult education.

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ALL REQUIREMENTS ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES.

Environmental Conditions

This position is not substantially exposed to adverse environmental conditions.

Posting Date 06/13/2022

Closing Date 07/05/2022

Special Instructions to Applicants

Please attach the following 3 (PDF) documents to your online Employment Application:

(#1) Cover letter.

(#2) Resume.

(#3) “Other Document – References” – the names and contact information of three professional references (outside of URI).

Quicklink for Posting https://jobs.uri.edu/postings/10033

Applicant Documents

Required Documents

Cover Letter/Letter of Application

Resume

Other Document – References

Optional Documents