University of Puget Sound Hiring for Procurement Coordinator at Washington, United States Full Time

Procurement Coordinator
University of Puget Sound
Job ID: 6851
Location: Office of Finance
Full/Part Time: Full Time
Regular/Temporary: Regular

Staff Posting Details

Appointment: regular, full-time, (1.0) FTE.

Position Summary:

The Procurement Coordinator works with the Accounts Payable and
Procurement Manager and the Associate Vice President for Finance to
execute the strategic direction of the university’s procurement
programs and initiatives. The Procurement Coordinator communicates
with suppliers and internal customers to ensure the university’s
strategic goals are met with the best product, with the most
favorable terms, for the lowest price. This position works closely
with campus departments to further understanding, effectiveness and
use of the procurement system and processes. Responsibilities
include vendor relationship management, contract coordination,
vendor dispute resolution and vendor database management.

Essential Job Functions and
Responsibilities:

Developing requests for proposals,
specifications, long-term agreements, and blanket orders for
university’s goods and services.
Negotiating best overall terms and
conditions under competitive and single-source conditions, while
maintaining good supplier relations.
Negotiating and coordinating the procurement
of goods and services necessary to support the university’s
strategic goals, while taking into consideration the objectives of
pricing, quality, lead time, and inventory control.
Assists Accounts Payable and Procurement
Manager with tracking status of group purchasing organizations and
maintaining relationships within the organizations.
Assists Accounts Payable and Procurement
Manager with maintaining up-to-date vendor contracts containing
university discounts, specifically those related to university
travel and other “perks” opportunities for campus members.
Managing activities between internal
departments and suppliers to ensure proper procurement of goods and
services.
Preparing and following up on all purchase
orders submitted to vendors and updating end users on current
purchase order status.
Ensuring goods and services delivery
requirements are met to support departmental needs.
Monitoring the quality of products purchased
and communicating with suppliers.
Coordinating supplier returns and the
replacement of non-conforming material.
Monitoring conformity with standards
established for supplier qualification.
On an as needed basis to support warehouse
operations and others as backup, receiving goods centrally for
distribution throughout the campus
On an as needed basis, fulfilling warehouse
requisitions for goods from central warehouse.
Respond to procurement related service
tickets received by the Office of Finance.
Manage supplier and vendor setup within
PeopleSoft Financials.
Together with the accounting team, manage
year-end close processes related to warehouse inventory, including
counts at the university’s warehouse.
Assist Accounts Payable and Procurement
Manager with testing, troubleshooting and campus departmental
training needs related to the e-procurement system.

Supervisory Responsibilities

Student staff as necessary

Budget Responsibilities

None

Qualifications:

Requires demonstrated understanding of and
ability to apply accounting principles related to inventory,
purchasing, encumbrances, and pre-encumbrances.
Requires the understanding and application
of federal and state/local tax reporting regulations applicable to
payment processing.
Must be able to demonstrate excellent
customer service, including effective verbal and written
communication skills.
Must have excellent initiative, attention to
detail, organizational, and prioritization skills.
Must have a strong understanding of the
concept of “team work” and the importance of supporting common
goals.
Requires the ability to excel in a
fast-paced environment, to multi-task, and to continuously
reprioritize job tasks while maintaining a friendly, helpful
attitude.
Requires the ability to work overtime hours
during peak periods as needed to meet university and regulatory
timelines and due dates.
• A high school diploma or equivalent is required.
• Must have three to five years’ experience in purchasing,
  including:

• Negotiating contracts with vendors on an enterprise-wide
  basis
• Managing vendor service levels
• Understanding and knowledge of Group Purchase Organizations
  (GPOs)

Compensation and Benefits: The anticipated pay for
this position is $25.00 – $27.95 per hour DOE. Decisions about
starting salaries are made based on the extent and relatedness of
the candidate’s education and experience and on internal equity and
market considerations.

Puget Sound offers a generous benefits package. For more
information, visit: https://pugetsound.edu/human-resources/benefits

This position is non-exempt from the provisions of the Fair Labor
Standards Act.

Application Deadline: Review of application
materials will be immediately. Search and selection procedures will
be closed when a sufficient number of qualified candidates have
been identified.

Required Documents:

Resume
Letter of Interest

Applications submitted without the required attachments will not be
considered.

All offers of employment are contingent on successful completion of
all required background checks. All new hires will be required to
submit proof of current COVID-19 vaccination (including booster) or
receive an approved medical or religious exemption from the
university.

Diversity Statement:

We acknowledge the
richness of commonalities and differences we share as a university
community; the intrinsic worth of all who work and study here; that
education is enhanced by investigation of and reflection upon
multiple perspectives.
We aspire to
create respect for and appreciation of all persons as a key
characteristic of our campus community; to increase the diversity
of all parts of our University community through commitment to
diversity in our recruitment and retention efforts; to foster a
spirit of openness to active engagement among all members of our
campus community.
We act to achieve
an environment that welcomes and supports diversity; to ensure full
educational opportunity for all who teach and learn here; to
prepare effectively citizen-leaders for a pluralistic world.

Puget Sound is committed to an environment that welcomes and
supports diversity. We seek diversity of identity, thought,
perspective, and background in our students, faculty, and staff. To
learn more please visit:
https://pugetsound.edu/about-puget-sound-0/mission-core-values/institutional-equity-diversity

The University of Puget Sound is an equal opportunity
employer.

How to Apply
For complete job description and application instructions, visit:
www.pugetsound.edu/employment

About Puget Sound
Puget Sound is a selective national liberal arts college in Tacoma,
Washington, drawing 2,600 students from 48 states and 20 countries.
Puget Sound graduates include Rhodes and Fulbright scholars,
notables in the arts and culture, entrepreneurs and elected
officials, and leaders in business and finance locally and
throughout the world. A low student-faculty ratio provides Puget
Sound students with personal attention from faculty who have a
strong commitment to teaching and offer 1,200 courses each year in
more than 40 traditional and interdisciplinary fields, including
graduate programs in occupational and physical therapy and in
education. Puget Sound is the only nationally ranked independent
undergraduate liberal arts college in Western Washington, and one
of just five independent colleges in the Pacific Northwest granted
a charter by Phi Beta Kappa, the nation’s most prestigious academic
honorary society. Visit “About Puget Sound” (http://www.pugetsound.edu/about)
to learn more about the college.

As a strategic goal and through our core values, University of
Puget Sound is committed to an environment that welcomes and
supports diversity. We seek diversity of identity, thought,
perspective, and background in our students, faculty, and staff.
EOE/AA

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