University of Puget Sound Hiring for Assistant Director of Alumni Relations at Washington, United States Full Time

Assistant Director of Alumni Relations
University of Puget Sound
Job ID: 6839
Location: Alumni and Parent Relations
Full/Part Time: Full Time
Regular/Temporary: Regular

Staff Posting Details

Appointment: regular, full-time, (1.0) FTE.

Position Summary:

The assistant director of alumni and parent relations is
responsible for planning and implementing initiatives to engage
alumni in lifelong relationships with the University of Puget
Sound. The assistant director leads and manages a class-based
engagement strategy, class community committee structure in
partnership with the Office of Annual Giving, and plans and
executive signature event of Summer Reunion Weekend. The assistant
director provides staff leadership and support to the Alumni
Council’s various affinity groups, and leads engagement efforts for
a variety of affinities (identity-based communities and shared
interest-based communities).

Essential Job Functions and
Responsibilities:

Lead and manage a strategic classes
program and class community committee structure (in partnership
with Annual Giving) to promote and instill alumni engagement with
the university. Execute a class-based engagement and communications
strategy focused on reunion milestones and class community building
outside of milestone reunion years.
Lead the recruitment and engagement
of class volunteers and volunteer leaders of the Class Community
Committee. Plans ad a robust class reunion program that
facilitates, strong attendance, as well as increased ownership and
pride among class volunteer leadership.
Implement systems of volunteer
recruitment tracking, management, and outcomes, as well as planning
and coordination of class-based and reunion-based
communications.
Provides staff leadership to
colleagues managing other class committees, as well as oversight to
ensure alignment with overarching class engagement strategy, in
order to best support success of those class committees outside
this role’s direct portfolio .
• Manage a range of class reunion committees (20th, 25th, 30th,
  and 50th) , identifying, recruiting, training, and inspiring alumni
  reunion volunteers and working with committee leadership to
  facilitate alumni participation. Work closely with the annual
  giving liaison for these classes to ensure a collaborative approach
  to shared objectives.
• Provide staff leadership and administrative support for
  affinity groups (Greeks, Athletics, identity-based groups, etc.) as
  well as affinity-based communities without official groups,
  assisting with meeting planning and program development as well as
  volunteer recruitment. Facilitate the participation of these groups
  on the Alumni Council and other engagement activities. Work with
  and support volunteers as appropriate and provide the necessary
  oversight and follow-up to ensure successful and timely execution
  of relevant tasks; staff and support Women’s League.
• Meet all volunteer recruitment and orientation goals set with
  the director of alumni and parent relations, including the number
  and categories of volunteers recruited and the number of
  face-to-face constituent visits made.
• Manage and direct the planning for Summer Reunion Weekend,
  meeting all attendance, implementation, and budget deadlines and
  goals. With director of alumni and parent relations, provide
  leadership and direction to the campus-wide Reunion Weekend
  Planning Committee, convening and leading periodic meetings of the
  groups throughout the year.
• Work with the director of alumni and parent relations to
  recruit faculty, university officials, and other administrators for
  involvement in programming and events. Prepare appropriate
  briefings and other correspondence to support their
  participation.
• Create detailed timelines and flowcharts for programs and
  events, outlining deployment, deadlines, and revenue/expense
  budgets. Develop staffing plans to ensure adequate staff support
  for programs and events.
• Partner with the director of alumni and parent relations
  management team to formulate and assess progress towards short- and
  long-term strategic plans for the Office of Alumni and Parent
  Relations, as well as University Relations more broadly.
• Other duties as needed.

Supervisory Responsibilities

No supervisory responsibility

Budget Responsibilities

Responsible for managing the reunion program budget (5060), working
with the alumni and parent relations office manager to obtain
approval for and to process related expenses. Conduct monthly
budget audits to monitor progress toward revenue and expense
goals.

Qualifications:

• At least two years of experience working in alumni relations
  with a proven track record of volunteer management, as well as
  program management, development, and implementation;
• Ability to work and communicate effectively, orally and in
  writing, with a broad range of internal and external constituents
  including alumni, students, parents, faculty, staff, and other
  friends of the university;
• Excellent project management, organizational, and planning
  skills as well as superior attentiveness to detail;
• Experience producing quality publications;
• Experience planning both small and large scale events;
• The ability to work independently, solve problems, handle
  confidential information, and navigate sensitive situations;
• Experience managing program budgets and expenses;
• Highly developed computer skills including experience with
  Word, Excel, and PowerPoint as well as constituent relations
  software such as Millennium;
• A bachelor’s degree preferred. Equivalent combination of
  expereince and education considered
• Ability to respectfully work, communicate and provide
  leadership within a diverse campus community.

Compensation and Benefits: The anticipated pay for
this position is $20.92 – $23.04 DOE. Decisions about starting
salaries are made based on the extent and relatedness of the
candidate’s education and experience and on internal equity and
market considerations.

Puget Sound offers a generous benefits package. For more
information, visit: https://pugetsound.edu/human-resources/benefits

Application Deadline: Review of application
materials will begin immediately. Search and selection procedures
will be closed when a sufficient number of qualified candidates
have been identified.

Required Documents:

Resume
Letter of Interest

Applications submitted without the required attachments will not be
considered.

All offers of employment are contingent on successful completion of
all required background checks. All new hires will be required to
submit proof of current COVID-19 vaccination (including booster) or
receive an approved medical or religious exemption from the
university.

Diversity Statement:

We acknowledge the
richness of commonalities and differences we share as a university
community; the intrinsic worth of all who work and study here; that
education is enhanced by investigation of and reflection upon
multiple perspectives.
We aspire to
create respect for and appreciation of all persons as a key
characteristic of our campus community; to increase the diversity
of all parts of our University community through commitment to
diversity in our recruitment and retention efforts; to foster a
spirit of openness to active engagement among all members of our
campus community.
We act to achieve
an environment that welcomes and supports diversity; to ensure full
educational opportunity for all who teach and learn here; to
prepare effectively citizen-leaders for a pluralistic world.

Puget Sound is committed to an environment that welcomes and
supports diversity. We seek diversity of identity, thought,
perspective, and background in our students, faculty, and staff. To
learn more please visit:
https://pugetsound.edu/about-puget-sound-0/mission-core-values/institutional-equity-diversity

The University of Puget Sound is an equal opportunity
employer.

How to Apply
For complete job description and application instructions, visit:
www.pugetsound.edu/employment

About Puget Sound
Puget Sound is a selective national liberal arts college in Tacoma,
Washington, drawing 2,600 students from 48 states and 20 countries.
Puget Sound graduates include Rhodes and Fulbright scholars,
notables in the arts and culture, entrepreneurs and elected
officials, and leaders in business and finance locally and
throughout the world. A low student-faculty ratio provides Puget
Sound students with personal attention from faculty who have a
strong commitment to teaching and offer 1,200 courses each year in
more than 40 traditional and interdisciplinary fields, including
graduate programs in occupational and physical therapy and in
education. Puget Sound is the only nationally ranked independent
undergraduate liberal arts college in Western Washington, and one
of just five independent colleges in the Pacific Northwest granted
a charter by Phi Beta Kappa, the nation’s most prestigious academic
honorary society. Visit “About Puget Sound” (http://www.pugetsound.edu/about)
to learn more about the college.

As a strategic goal and through our core values, University of
Puget Sound is committed to an environment that welcomes and
supports diversity. We seek diversity of identity, thought,
perspective, and background in our students, faculty, and staff.
EOE/AA

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