University of Oxford Hiring for Recruitment and Administrative Assistant at Oxford Full Time

We are seeking a permanent Recruitment and Administrative Assistant to work within the HR Shared Service on a full-time basis supporting the Bodleian Libraries and Ashmolean Museum. You will work closely with two other Recruitment and Administrative Assistants and the Recruitment Manager to support the full recruitment process of these two iconic institutions.

You will be look after your own designated vacancies, from the initial advertising stage through to preparing interview packs, offer letters, carrying out pre-employment checks and issuing contracts. You will also carry out induction sessions for new starters and you will undertake the related new starter and payroll paperwork, using the University’s HR and payroll system. This will involve liaising with line managers, candidates and other departments within the University, such as payroll and the Adverts Team. You will also be involved in general HR administration tasks within the wider HR Team.

It is essential that you have proven administrative, planning and organisational skills in order to meet recruitment and payroll deadlines and to ensure that the recruitment process operates in a smooth and timely manner. You will also require good attention to detail, numeracy, accuracy, good customer care and IT skills and the ability to work effectively as part of a team and on your own. Previous experience of working in a HR team and with HR databases – particularly PeopleXD (previously CoreHR) is desirable.

You will be required to upload a supporting statement as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. Your application cannot be processed without a supporting statement and CV’s will not form part of the selection process and will, therefore, not be accepted as a substitute for a supporting statement.

Only applications received online before 12.00 midday (GMT) on Monday 14 March 2022 can be considered. Interviews are anticipated to take place the week beginning Monday 28 March 2022.