University of Delaware Hiring for Grants Analyst I, College of Engineering Business Office at Delaware, United States Full Time

Equal Employment Opportunity Statement

The University of Delaware is an Equal Opportunity Employer which
encourages applications from Minority Group Members, Women,
Individuals with Disabilities and Veterans. The University’s Notice
of Non-Discrimination can be found at http://www.udel.edu/aboutus/legalnotices.html

Job No: 499509
Work Type: Staff
Location: Newark/Hybrid
Categories: Grants & Contracts, Full Time

Pay Grade: 29E

Context of the Job:

Under the general direction of the Manager, College Business
Office, the Grants Analyst I manages and administers research
portfolios for a subset of faculty as part of the CBO. College of
Engineering research expenditures total approximately $60M
annually. Ensure accurate and efficient proposal submission and
award management of contracts and grants from federal, state, and
industrial sponsors. Manage the administrative functions and fiscal
affairs of numerous awards and serves as advisor to Principal
Investigators (PI) for financial and non-financial management of
their awards. Work with specified faculty in the College of
Engineering. As a member of the College Business Office,
responsible for maintaining productive relationships with
constituencies related to the contracts and grants operation in the
College. Independently resolve administrative procedural problems
in all research categories including matters of compliance. Assist
in completion of special financial management projects, to include
report generation using a variety of data sources and techniques. A
primary function of this position is to exercise independent
judgment and discretion about matters of significance within the
Research Administration realm of responsibility.

Major Responsibilities:

• In pre-award processing, coordinate with PI the solicitation
  information and sponsor requirements.
• Collect and review proposal information including budget
  justification, certifications, and completed budget.
• Recommend matching funds sources.
• Act as liaison between faculty member and Research Office on
  any proposal issues.
• In collaboration with the PI, develop competitive proposals and
  assist in securing independent funding for projects.
• Coordinates and submits approval of complete proposal package
  using Cayuse or other appropriate programs.
• Review and make suggestions for Award Document for
  restrictions, reports and anything specific to the award.
• Schedule periodic face-to-face meetings with PI’s.
• Review and make recommendations for solicitation, budget,
  certifications, effort committed and matching funds requests for
  accuracy prior to submission to the University Research
  Office.
• Assist in set-up of new awards.
• Collect and analyze data in preparation for monthly reports for
  distribution to PI.
• Process re-budgeting, and no-cost extension requests.
• Coordinate spending projections.
• Assist in creating and review Technology Control Plans.
• Review effort reporting, cost share/match documentation, and
  verify overhead return.
• Review reconciled statements for compliance in areas of
  unallowable charges.
• Oversee multiple grant budgets.
• Perform monthly financial reporting to PI’s.
• Performs financial analysis for department centers.
• Prepare and review monthly internal financial reporting and
  monthly/quarterly sponsor reporting.
• Participate in the close-out process.
• Ensure that all required documentation is provided to the
  University Research Office.
• Review equipment and fabrication expenses that are tracked and
  ensure that capitalization occurs.
• Assist in complying with audit requests from the Research
  Office and University and outside auditing organizations.
• Perform other job-related duties as assigned.

Qualifications:

• Bachelor’s degree in Business Administration, Accounting,
  Finance or a related field with two years job-related experience or
  equivalent combination of education and experience.
• Certified or actively working towards certification in Research
  Administration by a nationally recognized research certification
  organization.
• Skill in budget preparation and management of contracts and
  grants.
• Demonstrated ability to use advance techniques in spreadsheet
  and database management or actively working towards certification
  (Excel/Access), preferably experience with PeopleSoft and various
  sponsor databases Query writing and report generations using a
  variety of data sources is required.
• Ability to analyze budgetary expenditures for compliance with
  approved policies and procedures.
• Ability to work independently, strong organizational skills and
  attention to detail.
• Ability to handle multiple tasks simultaneously.
• Ability to interact well with people of all ages and diverse
  backgrounds.
• Effective analytical and technical skills are required,
  including the use of financial management systems, relational
  databases, spreadsheets and word-processing software programs.
• Financial and budget planning experience required.
• Effective human resource management is required.
• Ability to interpret, adapt and apply guidelines and
  procedures.
• Ability to gather and analyze statistical data and generate
  ad-hoc reports that are meaningful and understandable to those not
  familiar with the data being reported.
• Ability to communicate effectively with a wide range of
  constituents on a variety of research management topics.
• A high level of independent judgment is required.
• Intermediate computer knowledge and experience required.
• Skills to quantify and illustrate complex reports, comparisons,
  impacts, and/or projections (includes but is not limited to
  proficiency with spreadsheet, database and word processing).
• Knowledge of University of Delaware PeopleSoft Grants
  processing systems is preferred.
• Demonstrated understanding and consideration of the differing
  needs and concerns of individuals with varying identities,
  cultures, and backgrounds.
• Committed to fostering a workplace culture of belonging, where
  diversity is celebrated, and equity is a core value.

Notice of Non-Discrimination, Equal Opportunity and Affirmative
Action
The University of Delaware does not discriminate against any person
on the basis of race, color, national origin, sex, gender identity
or expression, sexual orientation, genetic information, marital
status, disability, religion, age, veteran status or any other
characteristic protected by applicable law in its employment,
educational programs and activities, admissions policies, and
scholarship and loan programs as required by Title IX of the
Educational Amendments of 1972, the Americans with Disabilities Act
of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII
of the Civil Rights Act of 1964, and other applicable statutes and
University policies. The University of Delaware also prohibits
unlawful harassment including sexual harassment and sexual
violence.

Applications close:

PI195564313