University of Delaware Hiring for Graduate Services Coordinator, Medical & Molecular Sciences at Delaware, United States Full Time

Equal Employment Opportunity Statement

The University of Delaware is an Equal Opportunity Employer which
encourages applications from Minority Group Members, Women,
Individuals with Disabilities and Veterans. The University’s Notice
of Non-Discrimination can be found at http://www.udel.edu/aboutus/legalnotices.html

Job No: 499333
Work Type: Staff
Location: Newark
Categories: Academic Administration, Full Time

PAY GRADE: 29E

CONTEXT OF JOB: Under the general direction of the
Department Chair and in coordination with the Graduate Program
Directors the Graduate Services Coordinator provides comprehensive
support for the Department of Medical & Molecular Sciences
(MMSC) graduate programs including Medical Sciences (MS), Medical
Sciences (PhD), Medical Laboratory Science (MS), Applied Molecular
Biology & Biotechnology (MS). The Graduate Services Coordinator
manages the day-to-day operations of the department’s graduate
programs including recruitment, admissions, program administration,
affiliation agreement administration, and alumni and donor
relations.

MAJOR RESPONSIBILITIES:

Recruitment and Admissions

• Serves as the initial contact for prospective graduate students
  who inquire about MMSC graduate programs; answers questions
  accurately and completely and refer prospective students to
  appropriate faculty members as needed for further information.
• Leads recruitment and multi-media recruitment efforts. Assures
  the dissemination of and access to accurate information about the
  department’s graduate programs to potential students by
  coordinating the design and content of recruitment publications,
  assists in the development of the department’s graduate web
  presence and online resources for potential students.
• Manages the graduate admissions process and provides support to
  Graduate Committees.
• Provides and tracks information to newly admitted students
  including initiation of offer letters, contractual agreements,
  funding forms, and program information letters.

Program Administration of MS and PhD Programs

• Assigns graduate students to graduate working space; arranges
  access (keys) for departmental community and maintains a key
  tracking database
• Assists students with graduate course enrollment.
• Organizes and assists in the execution of summer orientation
  week for new and returning graduate students including department
  and university level training.
• Schedules monthly Graduate Committee meetings (secure room/send
  electronic calendar appointment). Plans agenda, solicits additional
  agenda items from graduate directors, and completes and distributes
  meeting minutes.
• Manages operational aspects of the departmental graduate
  programs to ensure student progress toward degree completion.
• Identifies and promotes graduate student professional
  development opportunities and job postings.
• Coordinates applications for graduate awards and compiles and
  disseminates award information to program Graduate Committees for
  review.
• Promotes scheduled thesis and dissertation defenses to the
  Department.
• In consultation with Graduate Program Directors, serves as
  liaison with representatives of the Graduate College and Graduate
  Services Network regarding graduate student policies.
• Prepares annual program assessment reports indicating
  achievement of relevant learning outcomes, placement of students,
  graduation rate, and changes made to improve the program.
• Conducts post-graduation surveys and maintains post graduate
  statistics.

Alumni and Donor Relations

• Coordinates and further develops alumni and donor relations
  activities.

Department Administrative Responsibilities

• Assists with planning and coordinating events, meetings,
  lectures, workshops, etc. (e.g., Academic Program Review,
  Affiliates Meetings, Laboratory Professionals Week, etc.).
• Department UDX Shopper and Requester for departmental and class
  lab supplies, equipment, maintenance and contracts.
• Facilitate communication of information to OCM to be used in
  updating the departments social media accounts and web
  content.
• Organize and maintain files (including confidential files);
  maintains, updates and reviews reference material and manuals and
  manages record retention process ensuring compliance with
  university procedures.
• Composes complex letters and/or memoranda.
• Performs miscellaneous job-related duties as assigned.

QUALIFICATIONS:

• Bachelor’s degree with three years of related experience, or an
  equivalent combination of education and experience.
• University experience is desirable.
• Extensive knowledge of office practices and procedures.
• Ability to make independent decisions and judgments in keeping
  with the level of the position.
• Ability to plan, prioritize, balance, and review a variety of
  projects that must be completed simultaneously and on time.
• Ability to contribute to the departmental environment that
  focuses on diversity, equity, and inclusion and to maintain a
  positive and collaborative work environment.
• Ability to use advanced techniques in word processing,
  spreadsheet, database, webpage, and presentation software.
• Ability to utilize a variety of media platforms.
• Demonstrated understanding and consideration of the differing
  needs and concerns of individuals with varying identities,
  cultures, and backgrounds.
• Committed to fostering a workplace culture of belonging, where
  diversity is celebrated, and equity is a core value.

Notice of Non-Discrimination, Equal Opportunity and Affirmative
Action
The University of Delaware does not discriminate against any person
on the basis of race, color, national origin, sex, gender identity
or expression, sexual orientation, genetic information, marital
status, disability, religion, age, veteran status or any other
characteristic protected by applicable law in its employment,
educational programs and activities, admissions policies, and
scholarship and loan programs as required by Title IX of the
Educational Amendments of 1972, the Americans with Disabilities Act
of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII
of the Civil Rights Act of 1964, and other applicable statutes and
University policies. The University of Delaware also prohibits
unlawful harassment including sexual harassment and sexual
violence.

Applications close:

PI192541476