University of Delaware Hiring for Contract Analyst, Procurement Services at Delaware, United States Full Time

Equal Employment Opportunity Statement

The University of Delaware is an Equal Opportunity Employer which
encourages applications from Minority Group Members, Women,
Individuals with Disabilities and Veterans. The University’s Notice
of Non-Discrimination can be found at http://www.udel.edu/aboutus/legalnotices.html

Job No: 499388
Work Type: Staff
Location: Newark/Hybrid
Categories: Financial Services and Procurement, Full
Time

PAY GRADE: 31E

CONTEXT OF THE JOB:

Within University Finance, Procurement Services is responsible for
the purchasing of and payment for all the University’s goods and
services needed to execute its mission. In addition to traditional
purchasing activities, Procurement Services is responsible for
processing and execution all non-payroll disbursements. Procurement
Services also manages the University’s procurement card program.
Annual expenditures processed and executed by Procurement Services
total approximately $750 million. Major functional units within
Procurement include Purchasing, Accounts Payable (AP) and Supplier
Data.

Procurement Services is responsible for managing the procurement
and contract process on a university-wide basis, including
purchasing contracts and any other legal agreements associated with
the acquisition of goods and services that support the University’s
educational, research, and business initiatives. The Contract
Analyst is under the general direction of the Associate Director of
Procurement Services and is responsible for independently managing
procurement contracts for goods and services.

The Contract Analyst is responsible for negotiation, coordination,
monitoring and administration of all contracts to procure necessary
goods and services in support of the University. This position
demonstrates initiative, extensive use of professional judgment and
ensures contracts are in alignment with the University of
Delaware’s business requirements and objectives, as well as best
practices in procurement. The Contract Analyst is the central point
of contact for suppliers and stakeholders for the contract areas
that position manages.

MAJOR RESPONSIBILITIES:

• Prepares, reviews, and negotiates contracts, including
  university-wide and department contracts for a variety of
  commodities and types of purchases while ensuring the University is
  securing the best value
• Assists the procurement team with identifying opportunities for
  new contracts and participates in supplier meetings
• Provides guidance to the procurement team on contracting best
  practices for the University’s acquisition of products and
  services
• Supports formal sourcing initiatives (RFP/RFQ/RFIs), evaluates
  proposals and negotiate, award, administer and close out contracts
  as appropriate
• Manages the end-to-end contract life cycle including
  initiation, authoring, workflow, negotiation and approval,
  execution, ongoing management an compliance, and contract
  renewal
• Acts as a point of contact for all formal and legal
  correspondence relating to contracts
• Works closely with University Office of General Counsel, Risk
  Management, IT and other departments as required ensuring that
  terms and conditions are compliant with policies and procedures and
  best business practices
• Provides and maintains a list of all contracted vendors that
  can be utilized university-wide or by individual departments to
  procure goods and services, including, but not limited to RFP
  contracts, sole/single source contracts, state contracts and group
  purchasing agreements.
• Evaluates and recommends extensions and re-bidding of
  contracts
• Manages the dispute resolution process for contracts;
  coordinates with internal stakeholders as needed
• Represent Procurement Services on cross-functional initiatives
  through working groups, committees and team collaboration

QUALIFICATIONS:

• Bachelor’s degree.
• Minimum of three years of directly related experience in
  contracts with preferred knowledge of related procurement
  processes, tools/systems, policies, and best practices.
• Demonstrated negotiation skills of the highest quality and
  effectiveness.
• Strong interpersonal skills underscored with courteousness,
  tactfulness, and professionalism.
• Good customer relations with both internal stakeholders and
  external partners and suppliers.
• Ability to work independently and exercise good judgement and
  discretion in handling difficult, complex issues.
• Strong organizational and multi-tasking capability that
  produces accurate, detail-oriented work in a timely manger to meet
  stringent deadlines.
• Analytical and strategic thinker with highly developed
  problem-solving skills.
• Strong presentation skills: can speak across various forums and
  communicate to broad, diverse audiences and comfortable interacting
  with senior level management.
• Effective, strong partnership and relationship building
  skills.
• Comfortable operating in a dynamic environment, often needing
  to adjust mid-stream.
• Effective written and verbal communication skills.
• Strong MS Office skills.
• Strong analytical skills.
• Experience working with automated contract systems, preferably
  Jaggaer.
• Demonstrated understanding and consideration of the differing
  needs and concerns of individuals with varying identities,
  cultures, and backgrounds.
• Committed to fostering a workplace culture of belonging, where
  diversity is celebrated, and equity is a core value.

Notice of Non-Discrimination, Equal Opportunity and Affirmative
Action
The University of Delaware does not discriminate against any person
on the basis of race, color, national origin, sex, gender identity
or expression, sexual orientation, genetic information, marital
status, disability, religion, age, veteran status or any other
characteristic protected by applicable law in its employment,
educational programs and activities, admissions policies, and
scholarship and loan programs as required by Title IX of the
Educational Amendments of 1972, the Americans with Disabilities Act
of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII
of the Civil Rights Act of 1964, and other applicable statutes and
University policies. The University of Delaware also prohibits
unlawful harassment including sexual harassment and sexual
violence.

Applications close:

PI193130706