University of Delaware Hiring for Associate Director, Contracts Administration at Delaware, United States Full Time

Equal Employment Opportunity Statement

The University of Delaware is an Equal Opportunity Employer which
encourages applications from Minority Group Members, Women,
Individuals with Disabilities and Veterans. The University’s Notice
of Non-Discrimination can be found at http://www.udel.edu/aboutus/legalnotices.html

Job No: 499486
Work Type: Staff
Location: Newark/Hybrid
Categories: Legal & Compliance, Full Time

Pay Grade: 32E

Context of the Job:

The Office of General Counsel (OGC) is a highly dynamic office
committed to providing legal services for the University of
Delaware. It manages the full range of legal issues for the
University, including counsel and advice to the President and Board
of Trustees, employment matters, litigation and other adversarial
proceedings, corporate and business transactions, student matters,
and compliance with pertinent federal and State laws. The OGC
engages and supervises outside counsel for assistance with complex
legal matters and litigation

The Associate Director is a position reporting directly to the Vice
President & General Counsel but taking day-to-day direction
from the Associate General Counsel responsible for the
implementation of a University-wide contracting system. The
Associate Director supports the implementation and effective use of
the contracting system and the provision of an efficient,
high-quality, and client-focused contracting experience. The
incumbent supports the business by assisting with reviewing and
updating internal policies, administering all aspects of the
contracting system, providing training for users across all
departments of the University, providing excellent and pragmatic
commercial contracting support for the University administration
and departments, and leading special and cross-functional projects
requiring transactional input and support.

Major Responsibilities:

Contracts+ System Design, Implementation, and Support

• Assist in all activities related to the Contracts+ System
  (System) project implementation, training, and support.
• Collaborate on design of contracting processes, policies, and
  workflows.
• Configure and maintain all aspects of the System, including
  workflow rules, user access and privileges, approval steps, and the
  contract template library.
• Identify and train users by department and develop user guides
  and training materials.
• Troubleshoot and resolve user issues.
• Develop methods to quantify the outcomes of the training
  efforts, user experience and issues, and resolution of systematic
  or process issues.
• Perform miscellaneous job-related duties as may be assigned by
  the Associate General Counsel and Vice President & General
  Counsel from time to time.

Contracts+ Administration and Management

• Advise University business units and departments on contract
  approval processes and University policies and procedures.
• Work collaboratively and cross-functionally with subject-matter
  experts across the University (e.g., Procurement, Risk, Finance,
  IT, Research, OGC, etc.) to ensure subject-matter experts are
  involved in the contracting process.
• Draft and review contract documents in consultation with
  Associate General Counsel or Vice President & General
  Counsel.
• Communicate as needed with University clients, including
  faculty, administration, and executive staff concerning contract
  negotiations, process, and status. This includes follow-up on
  pending documents.
• Prepare reports, presentations, and analyses associated with
  contracts, transactions, service level agreements, and key
  performance indicators with Procurement and other University
  departments as necessary.
• Develop and update reference and training materials and conduct
  training as needed.

Contracts+ eSignature Application

• Oversee, administer, and manage the Contracts+ eSignature
  application and troubleshoot any associated issues.
• Identify key areas of integration for efficiency and
  collaborate with owning department to deploy effectively.

Qualifications:

• Bachelor’s degree with five years of experience in a contract
  review or negotiation role.
• Experience in a contracting group.
• Experience drafting and negotiating complex contacts in
  Purchasing, IT, or Financial Services.
• Experience working directly with clients.
• Ability to handle work load in a fast-paced environment and
  meet deadlines.
• Ability to effectively interact and communicate with
  stakeholders at all levels and with diverse backgrounds.
• Ability to handle confidential information appropriately and to
  use tact, discretion, and good judgment.
• Higher Education, Research, or Government contracting
  experience is preferred.
• Demonstrated understanding and consideration of the differing
  needs and concerns of individuals with varying identities,
  cultures, and backgrounds.
• Commitment to fostering a workplace culture of belonging, where
  diversity is celebrated, and equity is a core value.

Notice of Non-Discrimination, Equal Opportunity and Affirmative
Action
The University of Delaware does not discriminate against any person
on the basis of race, color, national origin, sex, gender identity
or expression, sexual orientation, genetic information, marital
status, disability, religion, age, veteran status or any other
characteristic protected by applicable law in its employment,
educational programs and activities, admissions policies, and
scholarship and loan programs as required by Title IX of the
Educational Amendments of 1972, the Americans with Disabilities Act
of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII
of the Civil Rights Act of 1964, and other applicable statutes and
University policies. The University of Delaware also prohibits
unlawful harassment including sexual harassment and sexual
violence.

Applications close:

PI195070360