University of British Columbia is Looking for Administrative Assistant Full Time

CUPE 2950

CUPE 2950 Salaried – Administrative Support 3 (Gr8)

Administrative Assistant

Strynadka Laboratory | Department of Biochemistry and Molecular Biology | Faculty of Medicine

$4,137.00 – $4,456.00 CAD Monthly

March 3, 2023

Mar 15, 2024

• Supervises ~20 lab members, including graduate students, postdoctoral fellows, research assistants and associate in lab fiscal policies and lab safety practise and policies.
• Coordinates complex processes, such as laboratory administration policies.
• Establish and implementing purchasing policies and procedures for the laboratory and communicating with suppliers in matters relating to the monitoring of purchases, negotiating best values and prices; and overseeing equipment repairs.
• Assisting principal investigator in the prioritization of tasks.
• Facilitating and coordinating the organization of multi-investigator collaborations.
• Composes complex correspondence, including documents requiring significant tact and diplomacy or containing sensitive information.
• Responds to confidential telephone, email, and in-person inquiries, and provides information of a complex nature.
• Assists in the development of electronic information support systems including mailing lists, membership lists, and online records administration systems for the laboratory.
• Enters, edits, and manipulates data in relevant information systems, requiring data manipulation processes of a complex nature.
• Performs financial duties such as reconciling journal vouchers, and processing expenses, credit card payments, and travel requisitions.
• Performs other related duties as necessary.

• Work is performed in accordance with broadly established procedures and practices requiring initiative to plan and complete recurring assignments independently, and judgement to determine which of many methods are applicable in any given situation.
• There are a variety of job tasks requiring ongoing prioritization.
• Responsibilities and work situations are broader in scope, with limited opportunity for standardized solutions.

• Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

• Excellent communication, interpersonal, organizational, planning, coordination, prioritization, communication and follow-up skills, ability to compose clear and precise business letters.
• Skilled listener, patient with the ability to function as an integral part of a senior team.
• Self-directed with the ability to establish objectives and priorities.
• Good knowledge of university policies and procedures.
• Ability to work both independently and as a member of a team.
• Ability to work under pressure and meet deadlines.