University of Alberta Hiring for Archives Assistant at Edmonton, AB Full Time

Position Type – Full Time – Operating Funded

Salary Range – $46,627 to $62,954 per year

Grade – 07

Hours – 35

This competition is open to all applicants however internal candidates and applicants who were former employees of the University of Alberta in the past 18 months will be given priority consideration before external candidates. Please indicate your internal status using the “Advertisement” drop down menu when applying.

This position is a part of the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.

Location

Work primarily takes place at North Campus Edmonton.

Working for the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

Working for the Department/Faculty

Mission

To foster the creation of knowledge, to enable its dissemination, and to ensure its preservation.

Vision

We apply our expertise to help our community create, find, use, and analyze a wide array of information and data. We create a dynamic Library that is essential for every researcher, teacher, and learner at the U of A.

For more about University of Alberta Library, please visit: https://www.library.ualberta.ca/about-us/vision

Position

As a member of the University of Alberta Archives (UAA) team, the Archives Assistant is responsible for carrying out archival processing, arrangement, description, preservation, reference and outreach functions for the UAA. The incumbent works with information technology as it relates to and supports access and preservation of archival materials and moveable cultural property. As a key support member, the incumbent also participates in shared services and initiatives such as research assistance, collaborative digital and special projects, promotion and outreach, general security, liaising with academic departments and other campus units, and the implementation of departmental goals.

Duties

Acquire and preserve archival records

Support the management of archival holdings at the University Archives through preservation, arrangement, and description.

Assist with the acquisition of the institutional and private records by organizing the transfer of materials, assigning accession numbers and creating case files.

Process and re-house archival materials, and apply preventative preservation methods as required.

Monitor environmental controls in the archives’ storage and working areas.

Facilitate access and outreach to clients

Participate in the development and maintenance of online learning objects, including a web-based, open source application for archival description known as AtoM (Access to Memory).

Develop descriptive finding aids and upload onto the institutional and provincial discovery sites.

Support user research through reference and information services to students, faculty, staff and the general public, either in person, or via email or telephone inquiries.

Retrieve and re-shelve material for researchers, and monitor researchers in the Reading Room to ensure they follow rules and regulations.

Participate in the development and delivery of in-house and online initiatives to build awareness of the archives and its services.

Provide technology and digital initiatives support

Digitize archival material existing in all formats and upload digital surrogates and metadata to various websites.

Index and update metadata for digitized photographs and other digital materials to facilitate access for research, study, and discovery.

Organize the digitization of archival audio visual materials for preservation purposes and research requests.

Liaise with University faculties and departments regarding research and digitization projects.

Work with the Web Applications Developer to maintain a dynamic website and facilitate the ongoing publication of fresh content to promote the archives.

Provide administrative support, training and other duties as assigned

Oversee the management of archival supplies, and handle receipt, invoicing, and payment.

Maintain access and research statistics, and develop reports on web usage, email, phone and in-person statistics.

Contribute to the development and implementation of archival policies, procedures, and standards.

Minimum Qualifications

Diploma or Degree in a related program, such as Archival Studies, Library Science, Information Management, or a related discipline.

Candidates should demonstrate a combination of the following:
Experience working with archival materials

Experience assisting researchers

Experience using archival databases

Proficiency with technology, particularly Google Suite

Additionally, this position involves frequent lifting of boxes up to 35-pound boxes.

Preferred Qualifications

Preference will be given to candidates with the following:
Familiarity with Rules for Archival Description (RAD)

Familiarity with AtoM software

Familiarity with Canadian Copyright legislation

Familiarity with FOIP

Ability to read and write French and English

How to Apply

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.