United Foundations Inc Hiring for Construction Administrative Assistant Full Time

Administrative Assistant

As an Administrative Assistant you will be responsible for providing administrative support to ensure efficient operation of the office. You will support managers and employees through a variety of tasks related to organization and communication. You will communicate via phone and email ensuring that all administration tasks are completed accurately and delivered with high quality and in a timely manner.

Responsibilities include, but are not limited to:

· Responsible for daily orders of materials for all Production Managers and Superintendents

· Responsible for overseeing digital file management for all jobs

· Processing Purchase orders in an industry specific software system

· Provides administrative support to ensure efficient operation of office.

· Ability to answer phones in a pleasant, professional manner

· Support team members by performing tasks related to daily operations.

· Files accounting work, correspondence, and other records.

· Responsible for Accounts Payables

· Provides backup support for any accounting on an as-needed basis

· Composes and prepares routine correspondence

· Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.

· Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.

· Assist with special projects and assist with daily management s

Required Skills

. Computer knowledge a must

. Adaptability

. Ability to work under pressure

· Fluent in English

· Training will be provided for industry applications.

. Knowledge of Microsoft Word, Excel, and Outlook, Microsoft, Adobe Acrobat and Quickbooks are essential.

· Excellent written and verbal communication skills

· Strong organizational skills with the ability to multi-task

· Ability to learn quickly

· Transportation

· Experience in the construction industry a plus and/or Administrative experience of one year (Preferred) Valid Drivers License

Job Type: Full-time

Pay: $47,000.00 – $52,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Administrative Assistant: 1 year (Preferred)

Work Location: One location