Ulliance Hiring for Contract & Office Administrative Asst – Full Time Full Time

What a dynamic and exciting time to be in the Behavioral Health profession. Our society and employers are recognizing more than ever the critical need to support people with behavioral health and work/life challenges. As a result, Ulliance is experiencing rapid growth and is in search of top-notch professionals to join our team of highly engaged staff. We are passionate about helping people and providing exceptional service that makes a difference. Do you have the right stuff; positive energy, highly engaged, have an abundance of intellectual-emotional intelligence, intrinsically cares and are committed to going above and beyond when no one is looking?

Ulliance, an International behavioral health and human resources service company headquartered in Troy MI. For nearly 30 years, Ulliance has been the leading provider of Employee Assistance (EAP), Wellness, Training, Organizational-Leadership Development, Career Transition Services, Professional Health Monitoring and Crisis Management across the globe serving nearly one million people.

Consider joining our mission: To Improve the Lives of the People We Serve!

If you are looking for a “job”, please do not apply. If you would like to be part of a healthy, winning team, are inspired to learn more and to see if Ulliance would be a good fit, please enthusiastically apply.

GENERAL SUMMARY

Primarily responsible for in-office support to the front desk/office phone for Ulliance. Primarily responsible for providing assistance to the Contract Administrator in the function of recredentialling Affiliate Providers Contracts / Licensing / Insurance / other paperwork. Assists in the efforts of supply vendors, properly maintaining office equipment and securing as well as maintaining adequate levels of office/kitchen supplies and promotional items in the suite and run all errands as requested/needed.

SUPERVISION EXERCISED

None

TYPICAL DUTIES AND RESPONSIBILITIES

Providing assistance to the Contract Administrator in the function of recredentialling Affiliate Providers Contracts / Licensing / Insurance and W-9 paperwork, with minimal errors.

• Update Ulliance System with Affiliate Provider Information, with minimal errors.
• Maintain a professional appearing lobby/reception area of Ulliance.
• Answer phones and provide in-person support of the front desk. Back up to other Administrative Assistants as needed.
• Assist clients, vendors and visitors of Ulliance.
• Maintain adequate office and kitchen supplies and office equipment such as copier and fax, as well as support for maintenance of copier and fax equipment.
• Monitor inventory of all promotional items and assuring supply levels are maintained.
• Run errands as requested.
• Provide backup in filling order requests for Training/Management Consult materials.
• Provide backup in securing reservations for staff luncheons and procures catering arrangements for staff functions.
• Provide support in data entry for Wellness health screenings.
• Provide support in Scanning/Saving of Client Records and saving the records in the appropriate electronic files.
• Provide backup support for initiating Client Surveys.
• Comply with all HIPAA regulations, guidelines and rules.
• Maintains an awareness of and adheres to all Ulliance policies and procedures.
• Run errands as requested.
• Perform other duties as assigned or directed.

EXPERIENCE, TRAINING, KNOWLEDGES, SKILLS & ABILITIES

A. Required Minimum Qualifications

• High School diploma; AND
• Possess a friendly, cooperative attitude and demeaner in performing duties.
• Previous experience answering multi-line phones with voicemail components
• Possess knowledge and ability of all software required to perform typical duties and responsibilities (including but not limited to Microsoft Excel & Word, Outlook)
• Must be accurate and detailed in data entry and completion of functions.
• Possess a valid motor vehicle operator’s license and reliable transportation-must be willing to travel out of office for errands

B. Additional Desirable Qualifications

• Previous vendor experience for supply and inventory controls
• Ability to multi-task and prioritize duties
• Previous EAP or other mental health care experience

Job Type: Full-time

Pay: $15.00 – $17.50 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift

Education:

• High school or equivalent (Preferred)

Experience:

• Administrative: 1 year (Preferred)

Work Location: One location