ukactive Hiring for Finance Assistant Job at London, England Full Time

JOB DESCRIPTION

Job Title:

Finance Assistant

Department:

Business Operations / Finance

Reporting To:

Billings and Payables Manager

Location:

The Office Group, 10 Bloomsbury Way, London, WC1A 2SL

*Due to the current situation with COVID-19 you will be expected to work from home until we are advised to return back to the office

Contract Type:

Permanent

Benefits:

Attractive benefits package including 5% matched contribution pension, discounted gym membership, 25 days holiday (22 days plus 3 days Christmas closure) plus 8 bank holidays, Perkbox discount scheme and EAP, cycle to work scheme, and flexible working. Study support requests for accountancy qualifications will be considered.

ukactive is the membership organisation representing the fitness, leisure, and wider physical activity sector. It exists to provide expert support to its members on issues of reputational concern, to promote growth and champion the sector through campaigns, to provide business intelligence on sector trends, and to lobby Government to improve members’ operating landscape, ensuring the impact the sector can have on major societal issues is acknowledged and maximised.

The Finance Assistant will play a critical role within the Finance team in ensuring that financial resources are maximised to support the wider organisations’ mission. They will be the key point of contact for our suppliers, ensuring that all invoices and staff expenses are settled within agreed timeframes. The role will also lead on processing events and contract revenue, where they will provide excellent customer service and ensure that any queries that should arise are resolved accurately and in a timely manner. They will also be key in assisting the Billings and Payables Manager to ensure the debtors balance for the organisation is at an acceptable level.

This is an excellent opportunity for an enthusiastic and proactive individual who enjoys variety to pursue a career in accounting within a friendly and supportive team.

Responsibilities:

1. Accounts Payable

– Main finance point of contact for suppliers, as well as payables queries from ukactive staff

– Processing of purchase orders, supplier invoices and credit notes

– Processing of staff expenses and the company credit card

– Generation of payment runs, and sending remittances to suppliers

– Responsible for the accounts payable email inbox

2. Credit Control

– Assisting with credit control activities as directed by the Billings and Payables Manager

3. Processing events and retail income

– Actioning billing requests for events and retail sales processed via the ukactive website

– Processing card payments over the telephone when required

– Monitoring the receipts processed for these sales, and updating the Membership Experience and Events teams so goods/services are not delivered before payment is received

– Following up with customers to ensure that Events and Shop invoices are settled before the event is attended or the item is delivered

4. Processing contract income

– Generating customer invoices from opportunities within our Customer Relationship Management system (Salesforce and Accounting Seed), once contracts or agreements have been signed

– Responding to customer queries related to contract billings, with support from the Contract Lead and Head of Finance where necessary

– Producing the direct debit collection runs for contracts, and following up with customers regarding any failed or cancelled direct debits

5. Additional Tasks

– Joint responsibility for the accounts receivable email inbox

– Assisting with tasks at year end as necessary

– Providing cover for other team members when required

– Other ad hoc tasks as needed

PERSON SPECIFICATION

Knowledge, Skills and Abilities

Essential

· Attention to detail in a fast-paced environment

· Good communication skills; email, telephone and in-person

· Confident to work independently, but also enjoys working as part of a team

· Ability to prioritise workload and work to deadlines

· Proactive and solutions-based mindset

· Good IT experience including Microsoft Excel, with the skills and confidence to work remotely

· Positive attitude, with enthusiasm to learn and take on new challenges

Desired Skills

· Previous experience of working in a finance role using accounting software is desirable, but applications would also be welcomed from those starting out in their finance careers

· Experience of working using a Mac

· A passion for the fitness and physical activity sector

Application deadline: 07/02/2022

Job Types: Full-time, Permanent

Salary: £22,000.00 per year

Benefits:

• Additional leave
• Casual dress
• Company events
• Company pension
• Cycle to work scheme
• Employee discount
• Flexible schedule
• Gym membership
• Sick pay

Schedule:

• 8 hour shift
• Monday to Friday

Work remotely:

• Yes