UCSF CAMPUS Hiring for Education & Training Assistant Job at San Francisco, CA Full Time

Job Summary
The Helen Diller Family Comprehensive Cancer Center (HDFCCC) is seeking an experienced administrative operation professional to play a key role in the successful administration of the Office of Education and Training (OET). The Administrative Assistant will analyze and prioritize issues in a fast-paced environment; track and summarize specific programmatic data; manage the operational schedules; facilitate travel; and plan and implement major events for the OET. This position will provide occasional support to the global cancer and other education projects at the HDFCCC. This position requires a high level of independence, autonomy, efficiency, confidentiality, and ability to manage competing priorities from multiple stakeholders and various levels under minimal general direction. This position will report to the HDFCCC Education and Training Program Manager, a UCSF employee.

The UCSF Helen Diller Family Comprehensive Cancer Center (HDFCCC) is an NCI-designated matrix center conducting a wide range of interdisciplinary research in the areas of laboratory, clinical and population sciences. The Cancer Center integrates the activities of nearly 400 members, working at four major campuses and hospital locations. The overarching goal of the UCSF HDFCCC is to discover new approaches to cancer prevention, detection, and treatment and to translate discoveries into new clinical research initiatives that will test and evaluate them efficiently and thoroughly. The multidisciplinary nature of the research programs at HDFCCC was designed to facilitate this translational process; we encourage and foster interactions among investigators from the three major scientific disciplines of laboratory, clinical, and population research, such that research efforts are focused on clinically relevant issues, and clinical activities have a strong supporting research base. The overall goal of HDFCCC Office of Education and Training (OET) is to integrate high-quality cancer training and education across the training continuum, to enhance the scientific mission and potential of the HDFCCC and build a robust, diverse pipeline of researchers and healthcare professionals to support the future of cancer research. OET supports this goal by providing high-quality cancer-related education and mentoring activities across the training continuum, developing new activities and coordinating with existing activities, integrating training and education into HDFCCC Programs and Shared Resources, and working with the Office of Community Engagement and Associate Director of Diversity to define and support evolving training needs for the next generation of diverse, translational, and transdisciplinary cancer researchers.

Required Qualifications

• High school graduation and four years of related administrative experience; or an equivalent combination of education and experience.
• Demonstrated ability to maintain confidentiality, exercise judgment and make sound decisions.
• Exceptional communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.
• Experience and proficiency in complex electronic calendaring.
• Exceptional organizational skills and ability to multi-task with demanding timeframes.
• Ability to manage multiple deadlines and complete deliverables on time.
• Advanced skills in Outlook, Microsoft Office (Word, Excel, Access, PowerPoint, Publisher), Adobe Acrobat. Professional Version, internet browser, and scanning software.
• Proficient in ability to use discretion and maintain all confidentiality.
• Demonstrates ability to analyze, research and synthesize large amounts of data with strong attention to detail.
• Proven excellent analytical and independent problem-solving skills, organizational, coordination and prioritization skills and ability to produce detail oriented and accurate documents and reports.
• Ability to research University policies and procedures (i.e., UCOP, campus, Academic Personnel Manual)
• Remote availability for position, but will need to come onsite for trainings or meetings.

Preferred Qualifications

• Familiar with the project management software Asana.
• Knowledge of personnel, accounting, procurement and institutional policies and procedures.
• Event planning experience/skills.
• Experience in global health or prior work in low-resource settings or with collaborators from low- and middle-income countries.

About UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.