TransAlta Hiring for Administrative Assistant, IT at Calgary, AB Full Time

“Powering Economies and Communities”

TransAlta owns, operates, and develops a diverse fleet of electrical generation assets in Canada, the United States and Australia, providing municipalities, industries and businesses with safe, low-cost and reliable clean electricity.

For over 100 years, TransAlta has been a responsible operator and proud community-member where its employees work and live. We are committed to fostering a dynamic, productive, and safe work environment. Our employees contribute to a diverse, open, and transparent culture with clear accountabilities, strong leadership, and challenging opportunities for personal career growth.

For more information about TransAlta, visit our website at, www.transalta.com

ABOUT THE ROLE

We are currently looking to hire a highly motivated, self-starter with exceptional customer service skills to join the Administration team (Admin Connect) as an Administrative Assistant. This 1-year temporary position provides administrative support to the Vice President of Information technology (IT) and respective team on a variety of administrative tasks.

ACCOUNTABILITIES

Accountable to partner with the VP of IT to provide proactive, accurate, organized and efficient administrative support which includes but is not limited to:

Managing information flow within IT and other departments, responding to inquiries, and providing assistance and direction in a timely manner

Support the effective time management and calendar management of the VP, IT which includes arranging meetings, venues and tracking multiple meeting requests

Tracking key commitments, maintain calendar, manage documents and ensure notification of upcoming deadlines and assist in meeting preparation

Support key HR activities including onboarding new employees or contractors and preparation of employee change documentation

Support with Travel logistics, expense reporting, team event among other administrative tasks.

Accountable to partner with Admin Connect and the IT team to provide administrative support which includes but is not limited to:

Act as the main contact for various areas within the corporation for coordination of projects, floor moves, onboarding/off boarding, procurement, and SharePoint maintenance

Preparation and distribution of memos, presentations, reports and spreadsheets using MS Word, Excel, and PowerPoint

Assisting in budgeting and financial activities within the department

Assist in the management of contractor time entry in SAP (Tracking time, Posting Goods Receipts, Journal Vouchers etc.)

Assist in a variety of procurement activities in SAP such as Purchase Requisition Creation, PO management and Accounts Payable support

Accountable for identifying and executing upon opportunities for system and process improvement to drive efficiencies

Provide administrative support on projects or initiatives as requested

Provide back-up support to other assistants within the team or as requested

QUALIFICATIONS

Diploma or Degree in Business Administration or equivalent

5+ years of customer service and/or administration experience

Required Skills

Must be proficient with Microsoft Office, SharePoint, SAP, ServiceNow

Must possess strong organization, planning & communication skills

Effectively interact & work collaboratively with team members & cross functionally

Demonstrated ability to use diplomacy, discretion, and good judgement with a professional presentation

Demonstrated capability of strong interpersonal skills

Be self-directed and proactive

Come on board!

Our Commitment to Equality, Diversity, and Inclusion:
It is our collective mission to ensure that every single employee feels a sense of inclusion and belonging and can show up to work as their true authentic self. TransAlta is committed to hiring a diverse workforce including women, Indigenous Peoples, persons with disabilities, members of visible minorities, and members of the LGBTQ2+ community. TransAlta believes that diversity enhances the quality of its performance, is an essential element to effective corporate governance, and cultivates a strong workplace culture. Click here for our Diversity and Inclusion Pledge.

TransAlta has received certification from Diversio, a technology company setting the global standard for equity, diversity, and inclusion, for its continued commitment to and meaningful performance on ED&I in the workplace.