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About The Position
Eisner, LLP is seeking a dynamic, experienced Legal Assistant to provide legal support to a stellar team supporting our Entertainment and Corporate attorneys. This role will be based out of the Beverly Hills office. As a Legal Assistant, your outstanding administrative skills will enable you to perform a wide range of secretarial duties and confidential tasks in a fast-paced environment. Your strong interpersonal skills will serve as you interface with clients, attorneys and staff.
Requirements
- 5+ years of transactional experience in a large to medium size law firm preferred; equivalent experience in a related field may be substituted
- High school diploma or equivalent required, Bachelor’s degree preferred
- Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Proficiency in iManage preferred, but can train
- Superior proofreading, editing, and redlining skills
- Highly organized and detail-oriented
Nice To Haves
- Demonstrate strong organizational, administrative, interpersonal, written and oral communication skills
- Exhibit discretion and ability to maintain confidences
- Be flexible, highly organized, detail-oriented, and comfortable working independently while successfully managing conflicting priorities
- Be a team player
- Effectively communicate with a diverse audience that includes attorneys, clients, staff and vendors
- Possess strong customer service skills and use sound judgment
- Identify/analyze problems and challenges and to recommend/implement solutions
- Have ability to remain calm in deadline-driven and high-pressure situations
- Maintain and nurture a positive attitude and workplace environment
- Have a strong sense of urgency and commitment to meeting internal and external expectations
Responsibilities
- Prepare, organize, and create complex legal documents
- File and search documents in iManage/FileSite
- Redline documents using both MS tracked changes and Workshare Compare
- Schedule internal and external appointments, meetings and calls, maintain attorneys’ schedules and calendars, handle e-mail distributions/incoming and outgoing mail, update contact information
- Prepare client/matter intake documents; draft letters, review and update documents per attorney markups
- Assist attorneys with conflicts checks and opening new matters
- Prepare TOCs
- Distribute, file, and organize internal and external agreements and correspondence
- Prepare expense reports and coordinate monthly billing process between the Accounting Department and assigned partner for pre-edits and final bill processing
- Schedule couriers, and other special functions internally and externally
- Establish and maintain paper and electronic client and administrative files
- Assist with overflow/special projects; contribute to the office and firm-wide team objectives
- Provide general back up support to the office and other departments and assistants as required
Benefits
- Medical, dental, and vision insurance
- Life insurance
- Short- and long-term disability
- FSA/HSA
- 401(k) with firm contribution
- Paid time off & paid holidays
- Parental leave
- Employee assistance program (EAP)
- Paid parking