Townsville Catholic Education Hiring for Reception Coordinator Job at Townsville Full Time

Position: Reception Coordinator
Salary Range: $63,963 – $65,972 per annum pending experience
Tenure: Full Time, Permanent
Commencing Date: As soon as practicable
Closing Date: Friday, 21 January 2022

Townsville Catholic Education supports a diverse region extending from Townsville to the Burdekin and Whitsunday regions in the South, North to Ingham and Halifax, South-West to Winton, and West to the border with the Northern Territory, encompassing Mount Isa and several small, isolated western towns and east to Palm Island.

Townsville Catholic Education provides a supportive, flexible working environment where care for the individual is an important part of our ethos. We employ motivated people who want to work together to produce excellent outcomes for our students. Our staff are recognised as being central to achieving our mission.

About the role

Townsville Catholic Education Office, Kirwan is seeking an experienced and dedicated Reception Coordinator. This role is a full time, permanent position commencing in Term 1, 2022.

Reporting to the Human Resources Manager, the Reception Coordinator will be responsible for the provision of exemplary customer service and for managing the Townsville Catholic Education (TCE) office operations whilst working collaboratively with the Reception team and the wider TCE departments.

The Reception Coordinator is responsible for partnering with the other Administration Assistants within TCE Office, building solid relationships with TCE leaders and other stakeholders to deliver a high standard administrative support.

Key Accountabilities

• Lead and supervise the team providing exemplary customer service and oversee the entire front office operations which is the main connection between the TCE personnel and the public
• Support a team culture that nurtures and celebrates team success
• Ensure the Reception team members have current compliance training and oversee policies and guidelines, including COVID-19 entry requirements.
• Provide timely and professional communication with external parties including the parish offices, schools, venue and other stakeholder
• Organise meetings and records minutes
• Provide generalist administrative support to the Human Resources department and the TCE Office including the management of incoming/outgoing mail
• Monitor travel sheets and ensure they are filled appropriately and timely
• Ensure public areas are clean and well presented with regular monitoring
• Organise office budget including the monitoring and ordering of stationery and other resources
• Maintain TCE amenities and supplies
• Regular liaison with Maintenance ensuring maintenance requests are completed quickly
• Coordinate, maintain and store records (both electronic and hardcopy) in an accurate, timely, confidential manner and produce reports as required
• Assist in monitoring controls to mitigate workplace risks, including compliance risks
• Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the front office
• Allocate tasks to the Reception team and monitor their performance
• Other tasks as reasonably instructed by the Human Resources Manager.

About you

Experience

• Demonstrated experience with the provision of customer focussed and professional administrative, and secretariat support at a high level
• Highly experienced in handling enquiries and responding with professionalism, sensitivity and confidentiality to requests for information and complaint management

Knowledge

• Knowledge and ability to operate with a high degree of discretion and confidentiality in the performance of all duties
• Knowledge of office procedures and requirements necessary to perform administration duties efficiently
• Knowledge of standard office equipment i.e. phone system, photocopier, scanner, Microsoft Office and Google suite

Skills

• Demonstrated effective interpersonal and communication skills (written, verbal and listening) with both internal and external stakeholders
• Ability to work with a range of professionals, including educators, administrators and specialists across TCE office, primary and secondary school contexts
• Ability to organise work, manage own time to meet deadlines and be adaptable in response to changing priorities
• High level of attention to detail and recognition of the importance of accuracy in all aspects of the work
• Ability to show initiative, flexibility, solve problems and contribute to process improvement in a complex environment
• Ability to build and maintain productive working relationships with all stakeholders.

Mandatory Criteria

• Current Working with Children Suitability Card – The successful candidate will require a paid Blue Card before commencement as per the No Card, No Start policy developed by Queensland Government
• Current Driver’s Licence
• MS Suite and Google – intermediate to a high level of expertise
• Ability to travel from time to time within the Catholic Diocese of Townsville and to undertake occasional ad-hoc domestic travel as required
• Ability to perform the physical requirements of the role in a safe manner
• In line with Diocesan policy, it is a requirement that all Workers in the Diocese of Townsville (agencies and parishes) confirm they have received two doses of the COVID-19 vaccination or have a valid health exemption by commencement. Please note that this policy and process is not applicable to workers who work in schools operated by Townsville Catholic Education.

Desirable Criteria

• Certificate Business Administration of Office Studies

What we offer

• Competitive Salary starting: $63,963 – $65,972 per annum pending experience
• 4 weeks Annual Leave with 17.5% leave loading on 4 weeks
• Salary packaging options
• Modern facilities, equipment and resources
• Superannuation up to 12.75% employer contribution (in a co-contribution arrangement)
• Access to long service leave after 7 years of continuous service
• 14 Weeks’ paid parental leave
• Deferred Salary Scheme
• Corporate health insurance
• Induction, professional development and learning opportunities
• Wellbeing programs and initiatives

How to apply

Please refer to the Position Description for more information.

Application close: 3pm Friday, 21 January 2022.

Applications during the shortlisting phase will be kept confidential.

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